Senior Executive Assistant — Admin, Proposals & Events

Pearson; Helena (MT); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Pearson seeks an Advances Associate, Administrative Support to assist the SVP, Professional Assessments with calendar, office, event, proposal, and contract management in a dynamic, confidential environment.

The role emphasizes strong writing, organization, and multitasking, with responsibilities spanning calendar coordination, office operations, and proposal development while collaborating across stakeholders. Remote organization with office presence is common.

Qualifications

• Familiarity with email, Microsoft Office, and scheduling software preferred.
• Previous experience in a demanding and high-stakes environment.

Responsibilities

• Calendar Management: Manage an active calendar of appointments; schedule meetings and travel; prepare materials and documentation for events.
• Administrative Support and Office Management: Maintain a welcoming office, build stakeholder relationships, protect confidentiality, and handle competing priorities.
• Meeting and Event Management: Plan venues, IT support, catering, and logistics for events and meetings; liaison to ES stakeholders.
• Proposal Management: Assist with multi-tasking to meet tight deadlines and assemble proposal materials and graphics.
• Contract Management: File and archive contracts securely; facilitate signatures and track expirations.

Skills

Analytical skills

Writing skills

Time management

Organizational skills

Multitasking

Communication skills

Independent work

Attention to detail

Deadline driven

Relationship building

Tools

Microsoft Office

Scheduling software

Job description

Pearson seeks an Advances Associate, Administrative Support to assist the SVP, Professional Assessments with calendar, office, event, proposal, and contract management in a dynamic, confidential environment.

The role emphasizes strong writing, organization, and multitasking, with responsibilities spanning calendar coordination, office operations, and proposal development while collaborating across stakeholders. Remote organization with office presence is common.