Senior Executive Assistant

Beacon Hill Staffing Group; San Francisco (CA); On-site; USD 90,000 - 150,000; Full time

Job summary

Beacon Hill is seeking a sharp, experienced Senior Executive Assistant to support two senior leaders on the investment team of a leading venture and growth investment firm. This high-touch role demands exceptional organization, discretion, and the ability to anticipate needs in a fast-paced environment.

You will manage complex calendars, coordinate travel, and maintain data in Salesforce while partnering with other administrative professionals across the firm.

Qualifications

• 7+ years of executive administrative support experience, including complex calendar management, travel coordination, and day-to-day executive support.
• Experience supporting C-level or senior executives within fast-paced professional environments such as investment banking, consulting, or financial services.
• Highly organized with strong attention to detail and the ability to manage multiple competing priorities.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, professionalism, and sound judgment.

Responsibilities

• Proactively manage complex, high-volume calendars with internal and external stakeholders.
• Coordinate domestic and international travel, including last-minute changes and occasional needs outside standard business hours.
• Serve as a trusted partner to senior executives, anticipating needs, managing priorities, and keeping day-to-day activities organized.
• Maintain accurate and timely information in Salesforce, including interactions, follow-ups, and action items.
• Build strong relationships across the firm and collaborate closely with other administrative and support professionals.
• Identify and implement processes that improve administrative efficiency and organization.
• Prepare and process monthly expense reports.
• Remain flexible and responsive to time-sensitive requests.
• Provide discreet support with select personal administrative matters as needed.
• Assist with special projects and additional responsibilities as they arise.

Skills

Calendar management

Travel coordination

Executive support

Stakeholder management

Discretion and judgment

Tools

Microsoft Office

Salesforce

AI tools awareness

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

The Opportunity Our client is seeking a sharp, experienced, and highly professional Senior Executive Assistant to support two senior leaders on the investment team of a leading venture and growth investment firm. This is a high-touch role supporting executives in a fast-paced, dynamic environment and requires exceptional organization, discretion, judgment, and the ability to anticipate needs. In addition to core executive support, this person will assist with data management, operational needs, and special projects while partnering closely with other administrative professionals across the firm.

Key Responsibilities

• Proactively manage complex, high-volume calendars with both internal and external stakeholders


• Coordinate domestic and international travel, including last-minute changes and occasional needs outside standard business hours


• Serve as a trusted partner to senior executives, anticipating needs, managing priorities, and keeping day-to-day activities organized


• Maintain accurate and timely information in Salesforce, including interactions, follow-ups, and action items


• Build strong relationships across the firm and collaborate closely with other administrative and support professionals


• Identify and implement processes that improve administrative efficiency and organization


• Prepare and process monthly expense reports


• Remain flexible and responsive to time-sensitive requests


• Provide discreet support with select personal administrative matters as needed


• Assist with special projects and additional responsibilities as they arise

Qualifications

• 7+ years of executive administrative support experience, including complex calendar management, travel coordination, and day-to-day executive support


• Experience supporting C-level or senior executives within investment banking, consulting, financial services, or a similarly fast-paced professional environment


• Highly organized with strong attention to detail and the ability to manage multiple competing priorities


• Excellent written and verbal communication skills


• High level of discretion, integrity, professionalism, and sound judgment


• Proactive, self-motivated, and solutions-oriented


• Strong executive presence and confidence interacting with senior-level internal and external stakeholders


• Positive, team-oriented attitude with a willingness to jump in wherever needed


• Ability to work independently, anticipate challenges, and develop thoughtful solutions


• Strong emotional intelligence and ability to navigate sensitive or complex situations diplomatically


• Advanced proficiency with Microsoft Office; Salesforce experience preferred


• Familiarity with AI tools and an interest in using technology to improve efficiency and streamline workflows is a plus

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)