Executive Assistant

Beacon Hill Staffing Group; Andover (MA); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Bonus potential

Free on-site parking

Competitive retirement contributions

Job summary

Beacon Hill Staffing Group is seeking an Executive Assistant to provide comprehensive support to a senior executive in an in-office role north of Boston. The position emphasizes calendar and travel management, meeting preparation, project tracking and discreet administrative support.

The ideal candidate has 5+ years of experience supporting C-level leadership in a professional services setting and demonstrates advanced MS Office skills, strong communication, and proactive problem-solving in a

Qualifications

• 5+ years of executive assistant experience supporting C-level leadership.
• Advanced proficiency in Outlook, PowerPoint, Excel, Teams, and Zoom.
• Experience managing complex travel, expense reporting, and multiple priority-driven projects.
• Exceptional written and verbal communication skills.
• Strong judgment, discretion, and professionalism.

Responsibilities

• Managing complex and frequently changing calendars across multiple schedules.
• Coordinating domestic and international travel arrangements and detailed itineraries.
• Preparing meeting materials, presentations, agendas, and follow-up action items.
• Monitoring deadlines, projects, and deliverables to ensure timely completion.
• Processing expense reports and maintaining organized records.
• Serving as a primary point of contact for internal and external communications.
• Providing occasional personal scheduling and logistical support.
• Handling highly sensitive information with complete confidentiality.

Skills

Calendar management

Travel planning

Executive support

Communication skills

Discretion & confidentiality

Education

Degree: Preferred

Tools

Outlook

PowerPoint

Excel

Teams

Zoom

Job description

Executive Assistant to $100K - Direct Partnership with a Respected CEO!

Our client, a highly regarded professional services firm north of Boston, is seeking an Executive Assistant to provide comprehensive support to a senior executive and serve as a key point of coordination across the organization. This role combines high-level calendar and travel management, meeting preparation, project tracking, and confidential administrative support. The ideal candidate brings 5+ years of experience supporting C-level executives and excels in fast-paced environments that require professionalism, discretion, and exceptional attention to detail.

Position Details

• Location: Andover, MA
• Work Model: In-Office
• Degree: Preferred

Responsibilities

• Managing complex and frequently changing calendars across multiple schedules;
• Coordinating domestic and international travel arrangements and detailed itineraries;
• Preparing meeting materials, presentations, agendas, and follow-up action items;
• Monitoring deadlines, projects, and deliverables to ensure timely completion;
• Processing expense reports and maintaining organized records;
• Serving as a primary point of contact for internal and external communications;
• Providing occasional personal scheduling and logistical support;
• Handling highly sensitive information with complete confidentiality.

Ideal Candidate

• 5+ years of executive assistant experience supporting C-level leadership within a professional services environment;
• Advanced proficiency in Outlook, PowerPoint, Excel, Teams, and Zoom;
• Experience managing complex travel, expense reporting, and multiple priority-driven projects;
• Exceptional written and verbal communication skills;
• Strong judgment, discretion, and professionalism;
• Ability to anticipate needs and work proactively with minimal direction;
• Collaborative, service-oriented approach.

Compensation

Enjoy a competitive compensation package with bonus potential, strong retirement contributions, generous paid time off, free on-site parking, and the opportunity to work closely with an accomplished and highly respected executive!

Equal Opportunity

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California Fair Chance Ordinance

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

Closing

We look forward to working with you. Beacon Hill. Employing the Future (TM)