Executive Assistant

Beacon Hill; Denver (CO); On-site; USD 62,000 - 76,000; Full time

Job summary

Beacon Hill Staffing Group is seeking an experienced Executive Assistant to support a senior executive in a fast-paced professional services environment in Denver, CO. This role is a 6-month contract onsite with strong potential to convert to full-time.

The ideal candidate will expertly manage calendars, travel, inboxes, expenses and important communications while drafting executive materials and presentations.

Qualifications

• 5–10 years of professional experience supporting C‑level or senior executives.
• Advanced PowerPoint and strong Excel proficiency required.
• Experience managing complex calendars, travel, inboxes and expenses.
• Professionalism, discretion and sound judgment are essential.
• Ability to adapt to a fast-paced corporate environment.

Responsibilities

• Manage a complex executive calendar with prioritization and coordination.
• Oversee a high-volume inbox and maintain timely responses.
• Coordinate domestic and occasional international travel with itineraries.
• Manage expenses and day-to-day admin tasks.
• Coordinate meetings and logistics with senior leadership.
• Create and edit presentations and executive materials.
• Utilize PowerPoint and Excel (PivotTables, VLOOKUP) for data.
• Review data to support executive decision making.
• Handle confidential information with discretion and professionalism.
• Anticipate needs and address priorities proactively.
• Gain a deep understanding of the organization and key relationships.
• Provide after-hours support as needed for urgent priorities.

Skills

Calendar management

Travel coordination

Inbox management

Expense management

PowerPoint

Excel

Discretion

Prioritization

Tools

PivotTables

VLOOKUPs

Job description

Client: Beacon Hill is partnered with a financial services firm.

Location: Denver, CO (Cherry Creek)

Schedule: 5-days onsite per week

Work Arrangement: 6-month contract, strong potential to convert to fulltime

Compensation: $45/hr-$55/hr, commensurate with experience

Position Overview

We are seeking an experienced and highly motivated Executive Assistant to provide dedicated support to a senior executive within a fast-paced, professional organization. This individual will serve as a trusted partner, managing complex priorities, anticipating needs, and developing a strong understanding of the business and its key stakeholders.

The ideal candidate is proactive, polished, highly organized, and comfortable supporting a high-energy executive with a demanding and frequently changing schedule.

Key Responsibilities

• Manage a complex and frequently changing executive calendar, including scheduling, prioritization, and coordination.
• Oversee a high-volume inbox and help ensure important communications and priorities are addressed promptly.
• Coordinate domestic and occasional international travel, including detailed itineraries and last-minute changes.
• Manage expenses and other day-to-day administrative needs.
• Coordinate meetings, travel, and logistics involving senior leadership and key stakeholders.
• Create, edit, and update presentations, business materials, and executive-level documents.
• Utilize PowerPoint and Excel, including PivotTables and VLOOKUPs, to organize and present information.
• Review information and data to identify relevant takeaways and support executive decision-making.
• Handle confidential and sensitive information with a high degree of professionalism and discretion.
• Anticipate needs, follow through on priorities, and proactively address potential issues.
• Build a strong understanding of the organization, its operations, and key relationships.
• Provide flexibility outside of traditional business hours when urgent priorities or executive travel require support.

Qualifications

• 5-10 years of professional experience, preferably supporting C-level or senior executives.
• Experience within financial services, professional services, or another fast-paced corporate environment is strongly preferred.
• Advanced PowerPoint skills and strong Excel proficiency.
• Demonstrated experience managing complex calendars, travel arrangements, inboxes, and expenses.
• Exceptional organizational skills and attention to detail.
• Strong judgment, maturity, professionalism, and discretion.
• Proactive mindset with the ability to anticipate needs rather than wait for direction.
• Ability to manage competing priorities and thrive in a high-energy, deadline-driven environment.
• Willingness to provide schedule flexibility when business needs require it.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!

Beacon Hill. Employing the Future (TM)