Chief of Staff/Executive Assistant

Beacon Hill Staffing Group, LLC; New York (NY); Sur place; USD 90 000 - 150 000; Plein temps

Avantages offerts par ce poste

Comprehensive benefits package

Bonus potential

Résumé du poste

Beacon Hill Staffing Group, LLC is seeking a driven Chief of Staff / Executive Assistant to serve as a true right-hand partner to the Founder and support a growing investment team. This role is fully onsite five days per week with standard hours and occasional after-hours flexibility.

The ideal candidate thrives in an entrepreneurial environment, excels at building processes from the ground up, and brings a proactive, tech-forward mindset to executive support, operations, and special projects.

Qualifications

• Executive Assistant, Chief of Staff or comparable high-level administrative experience in a fast-paced professional environment.
• Strong organization, proactive approach, problem-solving and independent work ability.
• Excellent communication and relationship-management skills with initiative and input.
• Tech-forward mindset with interest in leveraging AI/tools to improve workflows and efficiency.

Responsabilités

• Manage founder's calendar, scheduling, correspondence, and day-to-day administrative needs.
• Coordinate travel with detailed itineraries and personal travel logistics.
• Anticipate priorities, resolve scheduling conflicts, organize founder's time, and manage relationships.
• Support client communications, meetings, expenses, and special projects with attention to detail.
• Oversee personal assistant tasks including appointments, family travel, documentation.
• Manage office operations, vendor relations, events, and process improvements as the firm grows.

Connaissances

Highly organized

Proactive

Problem-solving

Communication

Relationship-management

Tech-forward mindset

Ownership mentality

Description du poste

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a driven and highly organized Chief of Staff / Executive Assistant to serve as a true right-hand partner to the Founder and support a small, growing investment team. This is a unique opportunity for someone who thrives in an entrepreneurial environment, enjoys building processes from the ground up, and wants to make a meaningful impact on how a firm operates day to day. The ideal candidate is proactive, resourceful, tech-forward, and energized by taking ownership across executive support, office operations, personal assistance, and special projects. In-office hours are generally 9:00am-5:00pm with flexibility required for occasional after-hours needs. The role is fully onsite five days per week.

Key Responsibilities

• Serve as a trusted partner to the Founder and broader team, managing complex calendars, scheduling, priorities, correspondence, and day-to-day administrative needs
• Coordinate frequent travel, working closely with travel partners to manage detailed itineraries, logistics, changes, and personal travel needs
• Anticipate upcoming priorities, proactively resolve scheduling conflicts, manage relationships, and help strategically organize the Founder's time
• Support client communications, presentations, expenses, meetings, and special projects with exceptional attention to detail and follow-through
• Manage personal assistant responsibilities, including appointments, family travel logistics, documentation, and other tasks
• Own office management needs, vendor relationships, events, and operational projects while identifying opportunities to improve processes as the firm grows

Qualifications

• Executive Assistant, Chief of Staff, or comparable high-level administrative experience within a fast-paced professional environment
• Highly organized and proactive with excellent problem-solving skills, sound judgment, and the ability to operate independently
• Strong communication and relationship-management skills with the confidence to anticipate needs, provide thoughtful input, and take initiative
• Technology and AI-forward mindset with an interest in leveraging AI and other tools to improve workflows, productivity, and organizational efficiency
• Ambitious, team-oriented professional with a strong ownership mentality, high attention to detail, and genuine enthusiasm for helping build a growing firm

Compensation/Benefits

• Up to $150K+ base salary + bonus
• Comprehensive benefits package

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)