Team Administrator

Beacon Hill Staffing Group; Boston (MA); On-site; USD 72,000 - 88,000; Full time

Benefits offered by this job

Bonus potential

Retirement benefits

Health coverage

Job summary

Beacon Hill Staffing Group seeks a Team Administrator in Boston to provide critical operational and administrative support to a high-performing group of investment and client-facing professionals. The role includes calendar management, travel coordination, meeting planning, and project support in a fast-paced environment.

The ideal candidate has 2+ years of administrative experience, strong organizational skills, and the ability to work independently.

Qualifications

• 2+ years of administrative or executive support experience.
• Strong organizational skills with attention to detail.
• Experience coordinating complex travel and expense management.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office.
• Ability to prioritize multiple requests and work effectively with senior stakeholders in a fast-paced environment.

Responsibilities

• Manage busy schedules and coordinate meetings across multiple time zones.
• Arrange domestic and international travel and prepare detailed itineraries.
• Support client meetings, conference calls, and internal events.
• Prepare presentation materials and meeting documentation.
• Monitor shared inboxes and respond to administrative requests.
• Coordinate with colleagues across global offices to ensure seamless team support.
• Assist with special projects, expense reporting, and general office operations as needed.

Skills

Administrative tasks

Organizational skills

Travel coordination

Communication

Calendar management

Problem solving

Prioritization

Tools

Microsoft Office

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Team Administrator to $80K - Newly Created Role with Global Exposure!Our client, a leading global investment management firm, is seeking a Team Administrator to provide critical operational and administrative support to a high-performing group of investment and client-facing professionals. This role plays a key part in keeping a fast-paced team organized through complex calendar management, travel coordination, meeting planning, and project support. The ideal candidate brings 2+ years of administrative experience along with strong organizational skills and the ability to work independently in a dynamic environment.

Position Details:

• Location: Boston, MA
• Work Model: In-Office
• Degree: Not Required

Responsibilities:

• Responsibilities include managing busy schedules and coordinating meetings across multiple time zones
• arranging domestic and international travel and preparing detailed itineraries
• supporting client meetings, conference calls, and internal events
• preparing presentation materials and meeting documentation
• monitoring shared inboxes and responding to administrative requests
• coordinating with colleagues across global offices to ensure seamless team support
• assisting with special projects, expense reporting, and general office operations as needed

Qualifications:

• The ideal candidate possesses 2+ years of administrative or executive support experience
• strong organizational skills with exceptional attention to detail
• experience coordinating complex travel and expense management
• excellent written and verbal communication skills
• proficiency with Microsoft Office
• ability to prioritize multiple requests and work effectively with senior stakeholders in a fast-paced environment
• self-motivation, sound judgment, and a proactive approach to problem solving

Benefits Information:

• Enjoy a competitive compensation package with bonus potential, strong retirement benefits, comprehensive health coverage, and opportunities to collaborate with teams across both U.S. and international offices!
• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)