Executive Assistant / Personal Assistant

Beacon Hill Staffing Group, LLC; Florida; On-site; USD 90,000 - 100,000; Full time

Job summary

Beacon Hill Staffing Group is seeking an Executive Assistant / Personal Assistant to provide comprehensive business and personal support to senior leadership in Palm Beach, FL. This in-office role manages complex calendars, travel, research, and special projects within a collaborative administrative team.

The ideal candidate has prior EA/PA experience with discretion and strong tech aptitude, including AI tools, ensuring efficient operations and polished communication with executives and

Qualifications

• Experience supporting senior executives, founders or principals.
• Strong calendar management and travel coordination skills.
• Discretion, professional communication and reliability.

Responsibilities

• Manage complex calendars, meetings, and calls for senior leadership.
• Coordinate business and personal travel and detailed itineraries.
• Support research and special projects using AI and technology tools.

Skills

Calendar management

Travel coordination

Research

Organizational skills

Discretion

Communication

AI tools

Tools

AI tools

Office software

Job description

Executive Assistant / Personal Assistant to $100K + Bonus - Join a Collaborative Executive Support Team!

Our client, a highly successful private organization, is seeking an Executive Assistant / Personal Assistant to provide comprehensive business and personal support to senior leadership.

This role will manage complex scheduling and travel, conduct research, support special projects, and partner closely with an established administrative team.

The ideal candidate has previous experience supporting senior executives, founders, or principals and brings exceptional organization, discretion, technology skills, and sound judgment.

Position Details

• Location: Palm Beach, FL
• Work Model: In-Office
• Degree: Not Required

Responsibilities include managing complex calendars, meetings, conference calls, and evolving priorities; coordinating business and personal travel logistics and detailed itineraries; conducting research and supporting special projects using AI and technology tools to synthesize information and improve efficiency; organizing correspondence, email, documentation, and confidential information; communicating professionally with senior executives, business contacts, and personal associates; partnering with the senior Executive Assistant and broader administrative team to ensure seamless coverage and execution; anticipating needs, resolving issues, and taking ownership of additional business and personal requests as they arise.

The ideal candidate possesses previous Executive Assistant, Personal Assistant, or blended EA/PA experience supporting senior-level leaders; strong calendar management, travel coordination, research, and organizational skills; high proficiency with technology and AI tools for executive-level research, projects, and productivity; polished written and verbal communication skills with the discretion to handle highly confidential matters; exceptional attention to detail, follow-through, resourcefulness, and the ability to work independently; and a collaborative, adaptable approach suited to a fast-moving environment with changing priorities.

Enjoy a $90K-$100K base salary plus bonus and comprehensive benefits, along with the opportunity to earn significant responsibility within a longstanding, collaborative administrative team and gain exposure to emerging technology and AI!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)