Senior Executive Assistant

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 60,000 - 100,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

PTO

Wellness reimbursement

Hybrid schedule

Job summary

Beacon Hill Staffing Group, LLC is seeking a highly organized Senior Executive Assistant to support multiple executives at a leading consulting firm. This role blends complex administrative duties with billing coordination, document management, and project support.

You will manage calendars, travel, meetings, and client-facing materials in a fast-paced, professional services environment, ensuring accuracy and exceptional service with a hybrid schedule (three days onsite per week).

Qualifications

• 3-7+ years of Executive Assistant, Administrative Assistant, or related support experience.
• Associate's degree required; Bachelor's degree preferred.
• Experience supporting multiple executives simultaneously in a professional services setting.
• Strong Microsoft Office proficiency (Outlook, Excel, Word, PowerPoint).
• Excellent written and verbal communication abilities.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines effectively.

Responsibilities

• Provide administrative support to 5+ executives and consulting professionals.
• Manage complex calendars, scheduling, travel arrangements, and expense reports.
• Coordinate client meetings, internal meetings, and special events.
• Assist with monthly billing processes, including proofreading billing narratives and tracking accounts receivable.
• Review engagement letters, conflict checks, and project documentation.
• Create, organize, and maintain project files, records, and administrative systems.
• Prepare correspondence, reports, presentations, and client-facing materials.
• Proofread documents and ensure the highest level of accuracy and quality control.
• Coordinate project setup, closure, and document management processes.

Skills

Calendar management

Travel coordination

Expense reports

Client meetings

Communication

Project management

Attention to detail

Problem solving

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Word

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client is seeking a highly organized, proactive Senior Executive Assistant to support multiple executives within a leading consulting firm. This is a high-volume executive support role combining complex administrative support, billing coordination, document management, project administration, and client-facing responsibilities.

The ideal candidate is process-oriented, detail-driven, and thrives in a professional services environment where accuracy, organization, and exceptional service are critical to success.

Hours are generally 9:00am-6:00pm, and the role follows a hybrid schedule with three days onsite per week.

Key Responsibilities:

• Provide administrative support to 5+ executives and consulting professionals
• Manage complex calendars, scheduling, travel arrangements, and expense reports
• Coordinate client meetings, internal meetings, and special events
• Assist with monthly billing processes, including proofreading billing narratives and tracking accounts receivable
• Review engagement letters, conflict checks, and project documentation
• Create, organize, and maintain project files, records, and administrative systems
• Prepare correspondence, reports, presentations, and client-facing materials
• Proofread documents and ensure the highest level of accuracy and quality control
• Coordinate project setup, closure, and document management processes

Qualifications:

• 3-7+ years of Executive Assistant, Administrative Assistant, or related support experience
• Associate's degree required; Bachelor's degree preferred
• Professional services, consulting, legal, financial services, or related experience preferred
• Experience supporting multiple executives simultaneously
• Strong Microsoft Office proficiency, including Outlook, Excel, Word, and PowerPoint
• Exceptional organizational skills and attention to detail
• Excellent written and verbal communication abilities
• Strong problem-solving and project management skills
• Ability to manage multiple priorities and deadlines effectively

Compensation/Benefits:

• Up to $100K base salary + paid overtime + annual bonus opportunity
• Medical, dental, and vision benefits with significant employer contribution
• 401(k) plan
• PTO package
• Wellness reimbursement program ($1,000 annually)
• Hybrid schedule (3 days onsite)

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)