Executive Assistant

Beacon Hill Staffing Group, LLC; Watertown (MA); Hybrid; USD 135,000 - 165,000; Full time

Benefits offered by this job

Complimentary parking

On-site amenities

Bonus eligibility

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support senior leadership in a growing life sciences organization in Watertown, MA. The role blends strategic and administrative duties in a hybrid work model.

You will manage calendars, coordinate travel, organize meetings, and liaise with investors and partners to ensure alignment and timely follow-up. This opportunity offers strong benefits, bonus eligibility, complimentary parking and on-site amenities as part

Qualifications

• 5+ years of executive assistant experience with exposure to senior leadership or C-suite executives.
• Ability to adapt to different leadership styles.
• Excellent organizational, prioritization, and multitasking abilities.
• Advanced technology skills and proficiency with modern business tools.
• Outstanding verbal and written communication skills.
• Proactive, team-oriented mindset with willingness to handle strategic and administrative responsibilities.
• Ability to anticipate needs and operate effectively in a dynamic, high-growth environment.

Responsibilities

• Manage complex executive calendars and scheduling
• Coordinate domestic and international travel
• Organize meetings, presentations, events
• Serve as liaison between leadership and stakeholders
• Support admin and operational projects across departments
• Prepare materials and track priorities
• Assist with office tasks to maintain smooth operations

Skills

Calendar management

Travel coordination

Organizational skills

Communication skills

Proactive mindset

Adaptability

Multitasking

Tech proficiency

Education

Degree preferred

Job description

Executive Assistant to $1 5 0K - Support Innovative Leadership in a Growing Life Sciences Organization!

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Position Details

• Location: Watertown, MA
• Work Model: Hybrid
• Degree: Preferred

Responsibilities

• managing complex executive calendars and scheduling across multiple stakeholders
• coordinating domestic and international travel arrangements and itineraries
• organizing meetings, presentations, and executive-level events
• serving as a liaison between leadership, employees, investors, and external partners
• supporting administrative and operational projects across departments
• preparing materials and tracking priorities to ensure timely follow-up
• assisting with office-related tasks to help maintain a smooth and professional workplace environment.

Ideal Candidate

• 5+ years of executive assistant experience with exposure to senior leadership or C-suite executives
• the ability to adapt to different leadership styles
• excellent organizational, prioritization, and multitasking abilities
• advanced technology skills and proficiency with modern business tools
• outstanding verbal and written communication skills
• a proactive, team-oriented mindset with a willingness to handle both strategic and administrative responsibilities
• the ability to anticipate needs and operate effectively in a dynamic, high-growth environment

Join a collaborative organization offering strong benefits, bonus eligibility, complimentary parking, on-site amenities, and the opportunity to partner closely with executive leadership during an exciting period of growth!

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

• Medical
• Dental
• Vision
• Federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We look forward to working with you. Beacon Hill. Employing the Future (TM)