Personal Assistant

Beacon Hill; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

Beacon Hill, a Chicago-based staffing firm, seeks a highly organized Personal Assistant to support a prominent executive across personal, family, and administrative duties in Chicago. The role includes managing a dynamic calendar, coordinating travel and family logistics, and arranging activities and itineraries.

The ideal candidate will have 5+ years of PA/EA experience, strong organizational and communication skills, and a proven ability to handle confidential information with discretion.

Qualifications

• 5+ years of Personal Assistant/Executive Assistant experience.
• Experience managing complex schedules and travel.
• Strong organizational, communication, and follow-through skills.
• Ability to handle confidential information with discretion.
• Proactive, resourceful, and detail-oriented.

Responsibilities

• Manage a complex and ever-changing calendar.
• Coordinate personal appointments, family logistics, and travel.
• Research and arrange activities, reservations, and itineraries.
• Track tasks, follow up on action items, and ensure nothing falls through the cracks.
• Partner with household staff, vendors, and other support professionals.
• Anticipate needs and proactively solve problems.

Skills

Calendar management

Travel coordination

Discretion

High-profile support

Job description

A prominent Chicago-based executive and philanthropist is seeking a highly organized and proactive Personal Assistant to provide support across personal, family, and administrative responsibilities.

Responsibilities:

• Manage a complex and ever-changing calendar
• Coordinate personal appointments, family logistics, and travel
• Research and arrange activities, reservations, and itineraries
• Track tasks, follow up on action items, and ensure nothing falls through the cracks
• Partner with household staff, vendors, and other support professionals
• Anticipate needs and proactively solve problems

Qualifications:

• 5+ years of Personal Assistant, Executive Assistant, or similar support experience
• Experience managing complex schedules and travel
• Strong organizational, communication, and follow-through skills
• Ability to handle confidential information with discretion
• Proactive, resourceful, and detail-oriented
• Experience supporting a high-profile executive, entrepreneur, or family is preferred
• Ability to work onsite Monday-Thursday
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.