Executive Assistant

Beacon Hill Staffing Group, LLC; West Palm Beach (FL); On-site; USD 48,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

Fertility benefits

PTO package

Fully onsite schedule

Job summary

Beacon Hill Staffing Group, LLC's client in West Palm Beach is seeking a highly organized Executive Assistant / Office Manager to support senior investment professionals while overseeing day-to-day operations of the West Palm Beach office for a leading private equity firm.

This is a blended executive support and office management role supporting multiple investment and finance professionals while serving as the primary onsite resource for office operations, hospitality, facilities coordination,

Qualifications

• Bachelor's degree required.
• 4-5+ years of Executive Assistant, Office Manager or related experience.
• Experience in financial services or private equity a plus.
• Strong calendar management and travel coordination skills.
• Excellent hospitality instincts and client-facing professionalism.
• Independent, organized and detail-oriented in a quieter office.

Responsibilities

• Provide executive support to Managing Directors, Directors, Associates and analysts.
• Manage calendars, meetings and scheduling logistics for office leadership.
• Coordinate domestic travel arrangements including flights, hotels and transport.
• Process expense reports and administrative documentation.
• Prepare PowerPoint presentations, Excel materials and meeting docs.
• Welcome visitors and provide hospitality support during meetings and events.
• Coordinate conference room setup, logistics and catering.
• Serve as primary office management resource for the West Palm Beach office.
• Maintain office, kitchen and supply inventory; coordinate vendor services.
• Liaise with building management, service providers and vendors.
• Handle incoming/outgoing mail, shipping and office equipment needs.
• Support special projects and provide additional administrative assistance.

Skills

Calendar management

Travel coordination

Hospitality

Office management

Vendor coordination

Communication

MS Office

Education

Bachelor's degree

Tools

Outlook

Excel

PowerPoint

Word

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a highly organized, proactive Executive Assistant / Office Manager to support senior investment professionals while overseeing day-to-day operations of the West Palm Beach office for a leading private equity firm. This is a blended executive support and office management role supporting multiple investment and finance professionals while serving as the primary onsite resource for office operations, hospitality, facilities coordination, and administrative execution. The ideal candidate is dependable, resourceful, and comfortable working in a smaller office environment where initiative, ownership, and strong service instincts are highly valued. Hours are generally 9:00am-5:00pm with flexibility to arrive earlier when meetings, catering, or office activity requires, and the role is fully onsite five days per week.

Key Responsibilities

• Provide executive support to Managing Directors, Directors, Associates, Analysts, and finance professionals
• Manage calendars, meetings, and scheduling logistics for office leadership
• Coordinate domestic travel arrangements, including flights, hotels, ground transportation, and itineraries
• Process expense reports and administrative documentation
• Prepare PowerPoint presentations, Excel materials, and meeting-related documents
• Welcome visitors and provide high-level hospitality support during meetings and events
• Coordinate conference room setup, meeting logistics, and catering arrangements
• Serve as the primary office management resource for the West Palm Beach office
• Maintain office, kitchen, and supply inventory while coordinating vendor services
• Liaise with building management, service providers, and office vendors
• Manage incoming and outgoing mail, shipping, courier services, and office equipment needs
• Support special projects and provide additional administrative assistance as needed

Qualifications

• Bachelor's degree required
• 4-5+ years of Executive Assistant, Office Manager, Administrative Assistant, or related experience
• Financial services, private equity, investment management, or professional services experience preferred
• Strong calendar management and travel coordination skills
• Excellent hospitality instincts and client-facing professionalism
• Exceptional organizational abilities and attention to detail
• Strong Microsoft Office proficiency, including Outlook, Excel, PowerPoint, and Word
• Ability to work independently and comfortably in a quieter office environment
• Strong communication and relationship-building skills
• Resourceful, proactive mindset with strong ownership and follow-through
• Positive attitude, adaptability, and willingness to assist wherever needed

Compensation/Benefits

• Up to $80K base salary + discretionary bonus
• Health insurance with highly subsidized employer-paid plan options
• 401(k) with employer match
• Fertility benefits
• PTO package
• Fully onsite schedule (5 days per week)

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)