Senior Administrative Assistant

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 81,000 - 99,000; Full time

Benefits offered by this job

Up to $90K base salary

Medical, dental, and vision benefits

PTO package

Federal holidays

Hybrid schedule after onboarding

Quarterly company events

Philanthropic initiatives

Job summary

Beacon Hill Staffing Group, LLC is seeking a highly organized Senior Administrative Assistant to support senior leadership at a leading life sciences consulting firm in New York. This high-touch role focuses on executive and project support, with opportunities to contribute to business development and operations.

The ideal candidate has 3+ years of relevant experience, strong calendar management, and proficiency in Salesforce and Microsoft Office, with the ability to anticipate needs and drive

Qualifications

• 3+ years of Administrative Assistant, Executive Assistant, or related support experience
• Bachelor's degree preferred
• Strong calendar management and scheduling expertise
• Experience managing projects, timelines, and multiple priorities simultaneously
• Salesforce experience preferred
• Advanced Microsoft Office proficiency, particularly Outlook, PowerPoint, and Excel
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Experience leveraging AI tools, automation, or technology to improve productivity preferred
• Ability to manage up, think ahead, and proactively solve problems

Responsibilities

• Provide dedicated support to Managing Directors and senior leadership team members
• Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders
• Coordinate domestic and international travel arrangements and urgent travel requests
• Track project budgets, invoicing processes, and project documentation
• Support business development initiatives and opportunity tracking
• Maintain and update Salesforce records and leadership-related data
• Attend meetings, take notes, track action items, and support Centers of Excellence and internal leadership initiatives
• Prepare reports, materials, presentations, and administrative documentation
• Anticipate executive needs and proactively identify solutions and efficiencies

Skills

Calendar management

Written and verbal communication

Organizational skills

Problem solving

Administrative support experience

AI tools & automation

Executive support

Team coordination

Education

Bachelor's degree preferred

Tools

Salesforce

Microsoft Office

Outlook

PowerPoint

Excel

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a highly organized, proactive Senior Administrative Assistant to support leadership within a leading life sciences consulting firm. This is a high-touch executive and project support role focused on partnering closely with Managing Directors and other senior leaders while contributing to business development, project coordination, and team operations. The ideal candidate is confident, tech-forward, and thrives in a collaborative consulting environment where anticipating needs, managing priorities, and improving processes are highly valued. Hours are generally 8:30/9:00am-5:00/5:30pm, and the role follows a flexible hybrid schedule after an initial onboarding period.

Key Responsibilities:

• Provide dedicated support to Managing Directors and senior leadership team members
• Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders
• Coordinate domestic and international travel arrangements and urgent travel requests
• Track project budgets, invoicing processes, and project documentation
• Support business development initiatives and opportunity tracking
• Maintain and update Salesforce records and leadership-related data
• Attend meetings, take notes, track action items, and support Centers of Excellence and internal leadership initiatives
• Prepare reports, materials, presentations, and administrative documentation
• Anticipate executive needs and proactively identify solutions and efficiencies

Qualifications:

• 3+ years of Administrative Assistant, Executive Assistant, or related support experience
• Bachelor's degree preferred
• Strong calendar management and scheduling expertise
• Experience managing projects, timelines, and multiple priorities simultaneously
• Salesforce experience preferred
• Advanced Microsoft Office proficiency, particularly Outlook, PowerPoint, and Excel
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Experience leveraging AI tools, automation, or technology to improve productivity preferred
• Ability to manage up, think ahead, and proactively solve problems

Compensation/Benefits:

• Up to $90K base salary + discretionary annual bonus
• Medical, dental, and vision benefits
• PTO package
• Federal holidays
• Hybrid schedule after onboarding period
• Quarterly company events, philanthropic initiatives, family gatherings, and holiday celebrations

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)