Project Coordinator

Beacon Hill; Atlanta (GA); Hybrid; USD 48,000 - 63,000; Full time

Job summary

Beacon Hill is seeking a highly polished and proactive Project Coordinator / Executive Assistant to support a senior executive in a fast-paced professional services environment. This role is responsible for complex scheduling, executive support, project coordination, interview management, travel arrangements, and ensuring seamless day-to-day operations.

Hybrid work arrangement with a schedule of 8:30 AM – 5:30 PM, pay rate of $35.00 - $45.67/hour, and a focus on coordinating calendars,

Qualifications

• 5+ years of Executive Assistant, Project Coordinator, or similar experience in a professional services environment.
• Advanced calendar management and scheduling experience.
• Strong written and verbal communication skills.

Responsibilities

• Provide high-level administrative support to senior executives and professionals.
• Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders.
• Coordinate executive interviews and candidate scheduling throughout the search process.
• Arrange and manage travel itineraries, accommodations, and related logistics.
• Prepare presentations, reports, correspondence, and meeting materials.
• Track and manage project timelines, deliverables, and follow-up activities.
• Serve as a liaison between executives, clients, candidates, and internal teams.
• Handle sensitive and confidential information with discretion.

Skills

Executive support

Calendar management

Scheduling

Project coordination

Interview management

Job description

Beacon Hill is seeking a highly polished and proactive Project Coordinator / Executive Assistant to support a senior executive within a fast-paced professional services environment. This role is responsible for complex scheduling, executive support, project coordination, interview management, travel arrangements, and ensuring seamless day-to-day operations.

Position Details

• Pay Rate: $35.00 - $45.67/hour
• Schedule: 8:30 AM - 5:30 PM
• Work Arrangement: Hybrid

Position Summary

Beacon Hill is seeking a highly polished and proactive Project Coordinator / Executive Assistant to support a senior executive within a fast-paced professional services environment. This role is responsible for complex scheduling, executive support, project coordination, interview management, travel arrangements, and ensuring seamless day-to-day operations.

Position Details

• Pay Rate: $35.00 - $45.67/hour
• Schedule: 8:30 AM - 5:30 PM
• Work Arrangement: Hybrid

Key Responsibilities

• Provide high-level administrative support to senior executives and professionals
• Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders
• Coordinate executive interviews and candidate scheduling throughout the search process
• Arrange and manage travel itineraries, accommodations, and related logistics
• Prepare presentations, reports, correspondence, and meeting materials
• Track and manage project timelines, deliverables, and follow-up activities
• Serve as a liaison between executives, clients, candidates, and internal teams
• Handle sensitive and confidential information with discretion
• Support special projects and strategic initiatives as assigned
• Ensure deadlines and priorities are met in a fast-paced environment

Qualifications

• 5+ years of Executive Assistant, Project Coordinator, Executive Coordinator, or Senior Administrative support experience
• Professional services, executive search, consulting or similar industry experience required
• Strong tenure and demonstrated career stability
• Advanced calendar management and scheduling experience
• Excellent written and verbal communication skills
• Strong organizational, prioritization, and project coordination abilities
• Ability to manage multiple priorities in a deadline-driven environment
• High level of professionalism, discretion, and attention to detail

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you!

Beacon Hill. Employing the Future