Executive Assistant

Beacon Hill Staffing Group, LLC; New York (NY); Hybrid; USD 69,000 - 115,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) with match

PTO & holidays

Hybrid schedule

Job summary

Beacon Hill Staffing Group, LLC is seeking a highly organized Executive Assistant to support a growing Legal team in Parsippany, NJ. This high-touch role manages calendars, billing, and cross-functional initiatives with a hybrid schedule (Mon-Thu onsite, Fri remote).

You will coordinate travel, prepare meetings, and liaise with outside counsel and Finance, ensuring accurate invoicing and budgeting support. Bachelor’s degree required; 5+ years of related experience preferred.

Qualifications

• 5+ years of Executive Assistant, Legal Assistant, Administrative Assistant, or related support experience.
• Bachelor's degree required.
• Legal experience helpful but not required.

Responsibilities

• Provide executive and administrative support to a team of senior attorneys.
• Manage complex calendars, scheduling, meeting coordination, and travel arrangements.
• Coordinate domestic travel logistics, itineraries, and meeting preparation.
• Review, process, and submit legal invoices in accordance with company billing guidelines.
• Serve as a liaison between outside counsel, law firms, Finance, and internal stakeholders regarding billing and administrative matters.
• Assist with departmental budgeting, expense processing, and financial tracking.
• Support attorney-led projects, regulatory tracking, and departmental initiatives.
• Monitor email correspondence and help prioritize incoming requests and communications.
• Maintain organized records, databases, and legal documentation.
• Partner with internal teams, attorneys, and administrative professionals across the organization.
• Assist with special projects and additional legal department support as needed.

Skills

Calendar management

Travel coordination

Administrative support

Google Workspace

Communication

Independent work

Legal support awareness

Education

Bachelor's degree

Tools

Google Workspace

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a highly organized, proactive Executive Assistant to support a growing Legal team in Parsippany, NJ within a global industrial and investment organization. This is a high-touch team support role providing administrative and operational support to senior attorneys across environmental, regulatory, intellectual property, and technology-related legal functions. The ideal candidate is detail-oriented, resourceful, and comfortable operating independently while managing calendars, legal billing, project coordination, and cross-functional initiatives. Hours are generally 8:30am-5:30pm with flexibility for occasional urgent matters, and the role follows a hybrid schedule with Monday-Thursday onsite and Fridays remote.

Key Responsibilities:

• Provide executive and administrative support to a team of senior attorneys
• Manage complex calendars, scheduling, meeting coordination, and travel arrangements
• Coordinate domestic travel logistics, itineraries, and meeting preparation
• Review, process, and submit legal invoices in accordance with company billing guidelines
• Serve as a liaison between outside counsel, law firms, Finance, and internal stakeholders regarding billing and administrative matters
• Assist with departmental budgeting, expense processing, and financial tracking
• Support attorney-led projects, regulatory tracking, and departmental initiatives
• Monitor email correspondence and help prioritize incoming requests and communicationsMaintain organized records, databases, and legal documentation
• Partner with internal teams, attorneys, and administrative professionals across the organization
• Assist with special projects and additional legal department support as needed

Qualifications:

• 5+ years of Executive Assistant, Legal Assistant, Administrative Assistant, or related support experience
• Bachelor's degree required
• Legal experience helpful but not required
• Experience supporting multiple senior professionals in a corporate environment
• Strong calendar management, travel coordination, and administrative support skills
• Excellent written and verbal communication abilities
• Exceptional attention to detail and organizational skills
• Proficiency with Google Workspace, including Calendar, Sheets, Slides, and related tools
• Strong problem-solving skills with the ability to operate independently
• High emotional intelligence, sound judgment, and professionalism
• Comfortable learning new billing, expense, and document management systems
• Interest in leveraging technology and AI tools to improve workflows and efficiency

Compensation/Benefits:

• Up to $115K base salary + bonus
• Medical, dental, and vision benefits with significant employer contribution
• 401(k) with employer match and company contribution
• PTO package + 4 floating holidays + 10 paid holidays
• Hybrid schedule (4 days onsite, Fridays remote)
• Day-one benefits eligibility

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

We look forward to working with you. Beacon Hill. Employing the Future (TM)