Senior Administrative Assistant

Beacon Hill Staffing Group, LLC; Boston (MA); Hybrid; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical and dental benefits

Vision benefits

Paid time off

Job summary

Beacon Hill Staffing Group, LLC in Boston, MA, is seeking an Administrative Assistant for a hybrid role. The position supports senior leaders in a global investment management/financial services organization. The assignment runs 6+ months, starting 9/21, with potential for future opportunities.

Standard hours are 8:30 AM to 5:00/5:30 PM with flexible lunch. Onsite Mon‑Thu, Fri remote. The role demands calendar management, travel coordination, expense reporting, and high‑level professionalism,

Qualifications

• Corporate administrative or professional office experience preferred.
• College degree and/or equivalent relevant work experience.
• Strong organizational and multitasking abilities.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to build collaborative relationships across departments and leadership levels.
• Strong project coordination skills with attention to detail.
• Professionalism, discretion, and sound judgment handling confidential information.
• Team‑oriented mindset with flexibility to support a variety of administrative functions.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide administrative support including calendar management, phone coverage, correspondence, meeting notes, expense reporting, invoice processing, subscriptions, and contract tracking.
• Coordinate meetings, team events, onsite activities, and department outings.
• Arrange domestic and international travel.
• Interact professionally with employees across all levels of the organization.
• Handle confidential and time‑sensitive information with discretion.
• Track tasks and support major projects and departmental initiatives.
• Provide backup support to other administrative assistants and reception functions as needed.
• Assist with presentations, meeting materials, and follow‑up activities.

Skills

Strong organizational abilities

Multitasking abilities

Excellent verbal and written skills

Interpersonal communication

Cross‑department collaboration

Project coordination

Discretion with confidential info

Team‑oriented mindset

Education

College degree or equivalent

Tools

Outlook

Word

Excel

PowerPoint

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. This Administrative Assistant opportunity offers $35-$38/hour and is based in Boston, MA with a hybrid schedule (Monday through Thursday onsite, Friday remote). The role is with a global investment management/financial services organization and supports senior leaders within the business. The assignment is expected to run 6+ months, starting 9/21, with potential for future opportunities. Standard hours are 8:30 AM to 5:00 PM (30-minute lunch) or 8:30 AM to 5:30 PM (1-hour lunch).

Responsibilities

• Provide administrative support including calendar management, phone coverage, correspondence, meeting notes, expense reporting, invoice processing, subscriptions, and contract tracking.
• Coordinate meetings, team events, onsite activities, and department outings.
• Arrange domestic and international travel.
• Interact professionally with employees across all levels of the organization.
• Handle confidential and time-sensitive information with discretion.
• Track tasks and support major projects and departmental initiatives.
• Provide backup support to other administrative assistants and reception functions as needed.
• Assist with presentations, meeting materials, and follow‑up activities.

Qualifications

• Corporate administrative or professional office experience preferred.
• College degree and/or equivalent relevant work experience.
• Strong organizational and multitasking abilities.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to build collaborative relationships across departments and leadership levels.
• Strong project coordination skills with exceptional attention to detail.
• Professionalism, discretion, and sound judgment handling confidential information.
• Team-oriented mindset with flexibility to support a variety of administrative functions.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.
• Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)