Executive Assistant

Beacon Hill; Chicago (IL); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Leave programs

Job summary

Beacon Hill is seeking an experienced Executive Assistant to support senior leaders in a fast-paced fundraising and investor-facing business unit. The role involves managing complex calendars, travel, meetings, and strategic administrative initiatives in a dynamic environment.

You will coordinate domestic and international travel, prepare presentations, and support high-profile meetings, events, and projects while ensuring discretion with confidential information.

Qualifications

• 5+ years of Executive Assistant or senior administrative experience.
• Experience supporting senior-level executives in a fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Strong communication and relationship-building abilities.
• Ability to handle confidential information with professionalism and discretion.
• Proactive, resourceful, and highly adaptable.
• Financial services, professional services, or related industry experience is a plus.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination.
• Coordinate domestic and international travel arrangements.
• Support high-profile internal and external meetings and events.
• Prepare presentations, agendas, and meeting materials.
• Process expense reports and administrative documentation.
• Assist with special projects and operational initiatives.
• Collaborate with administrative professionals across multiple offices.

Skills

Calendar management

Travel coordination

Meeting preparation

Expense processing

Stakeholder coordination

Professional communication

Discretion with confidential info

Job description

A highly respected global investment firm is seeking an experienced Executive Assistant to support senior leaders within a fast-paced fundraising and investor-facing business unit. This role offers the opportunity to serve as a trusted partner to high-level executives, managing complex calendars, travel, meetings, and strategic administrative initiatives in a dynamic and collaborative environment.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination
• Coordinate domestic and international travel arrangements
• Support high-profile internal and external meetings and events
• Prepare presentations, agendas, and meeting materials
• Process expense reports and administrative documentation
• Assist with special projects and operational initiatives
• Collaborate with administrative professionals across multiple offices

Qualifications

• 5+ years of Executive Assistant or senior administrative experience
• Experience supporting senior-level executives in a fast-paced environment
• Exceptional organizational skills and attention to detail
• Strong communication and relationship-building abilities
• Ability to handle confidential information with professionalism and discretion
• Proactive, resourceful, and highly adaptable
• Financial services, professional services, or related industry experience is a plus

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

• medical
• dental
• vision
• federal and state leave programs

We look forward to working with you.

Beacon Hill. Employing the Future (TM)