Senior Executive Admin & Operations Partner

Aumni; Tampa (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

JPMorganChase is seeking a Senior Administrative Assistant to provide high-level support to senior leaders, manage complex calendars, arrange international travel, and coordinate meetings and events. The role requires discretion, superior organizational skills, and the ability to bridge communication across multiple stakeholders in a fast-paced environment.

The ideal candidate has five or more years of experience in senior-level administration, excellent MS Office skills, and a proven track

Qualifications

• Minimum of five years of administrative experience supporting senior leadership, ideally at the Managing Director level or equivalent.
• Advanced organizational skills with the ability to manage multiple high-priority tasks simultaneously in a fast-paced environment.
• Demonstrated discretion and sound judgment when handling confidential information and interacting with senior stakeholders.
• Strong interpersonal, written, and verbal communication skills with the ability to represent leadership professionally at all levels.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Proven ability to manage complex domestic and international travel arrangements and large-scale event coordination.
• Excellent telephone etiquette and the ability to manage competing priorities with composure and professionalism.

Responsibilities

• Maintain complex, multi-layered calendars for senior leaders, proactively resolving scheduling conflicts and prioritizing competing demands.
• Coordinate and manage the logistics of internal and external meetings, including preparation of materials, room bookings, and technology setup.
• Arrange detailed domestic and international travel, including itineraries, accommodations, and contingency planning.
• Organize all aspects of offsite conferences and external events, including catering, transportation, and vendor coordination.
• Process invoices and travel and expense claims accurately and in accordance with firm policies, serving as a subject matter expert for team members.
• Screen and manage incoming communications, exercising sound judgment in prioritizing and routing information appropriately.
• Support staff onboarding and offboarding activities, including equipment setup coordination and system access requests.
• Produce high-quality written communications, organizational charts, and executive biographies for distribution across all levels of the firm.
• Oversee day-to-day operations of the operations center, managing site expenses, coordinating visitor logistics, and organizing roundtable events to ensure a seamless and professional on-site experience.
• Utilize data aggregation and reporting tools to pull, compile, and present key information in support of team reporting and internal communications.
• Collaborate closely with fellow administrative professionals and lead ad hoc projects, adapting to shifting priorities and delivering results with minimal direction.

Skills

Calendar management

Executive support

Travel coordination

Communication

Document preparation

MS Office (Outlook, Word, Excel, Power

Education

Bachelor's degree

Tools

MS Office Suite

Job description

JPMorganChase is seeking a Senior Administrative Assistant to provide high-level support to senior leaders, manage complex calendars, arrange international travel, and coordinate meetings and events. The role requires discretion, superior organizational skills, and the ability to bridge communication across multiple stakeholders in a fast-paced environment.

The ideal candidate has five or more years of experience in senior-level administration, excellent MS Office skills, and a proven track