Senior Leader Executive Assistant: Calendar & Travel Pro

JPMorgan Chase & Co.; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

JP Morgan Chase in New York seeks an experienced Executive Assistant to support senior leaders by managing calendars, travel, and communications with accuracy and discretion. You will anticipate needs, resolve scheduling conflicts, and keep workflows moving in a fast-paced environment.

You will partner with colleagues across the organization, handle confidential information, arrange complex itineraries, coordinate meetings and events, and draft professional emails for audiences at all levels.

Qualifications

• 5+ years of administrative experience supporting senior leaders (Managing Director or equivalent).
• Demonstrated ability to manage complex calendars and competing priorities in a deadline-driven environment.
• Experience coordinating logistics for meetings and events with internal and external participants.
• Experience arranging domestic and international travel and responding to last-minute changes.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills for drafting professional business communications.
• Ability to handle confidential information with discretion and sound judgment.
• Attention to detail and ability to deliver accurate, high-quality work.

Responsibilities

• Manage complex calendars, prioritize meeting requests, and proactively resolve scheduling conflicts.
• Screen and route incoming calls and messages, using appropriate discretion when handling sensitive information.
• Coordinate logistics for internal and external meetings, including agendas, materials, and follow-ups.
• Arrange domestic and international travel, including itineraries and time-sensitive changes.
• Organize offsite meetings and events, including venue coordination, catering, transportation, and room reservations.
• Process invoices and travel and expense submissions, ensuring alignment to applicable policies and timelines.
• Support onboarding and offboarding activities, including equipment requests and access coordination.
• Draft and proofread clear, professional emails and messages for audiences at all levels.
• Maintain organizational charts and executive biographies, keeping information current and accurate.
• Operate independently on routine activities, communicate risks early, and escalte issues as needed.

Skills

Calendar management

Logistics coordination

Travel coordination

Microsoft Office

Communication skills

Confidentiality

Attention to detail

Administrative experience

Education

Bachelor’s degree

Job description

JP Morgan Chase in New York seeks an experienced Executive Assistant to support senior leaders by managing calendars, travel, and communications with accuracy and discretion. You will anticipate needs, resolve scheduling conflicts, and keep workflows moving in a fast-paced environment.

You will partner with colleagues across the organization, handle confidential information, arrange complex itineraries, coordinate meetings and events, and draft professional emails for audiences at all levels.