Executive Administrative Assistant to Managing Director

JPMorgan Chase & Co.; United States; On-site; USD 42,000 - 66,000; Full time

Job summary

JPMorgan Chase & Co. seeks an experienced Administrative Assistant to support executive leadership in a fast-paced environment. You will manage calendars, coordinate complex travel, arrange meetings, and handle sensitive information with discretion.

The role requires five years of administrative experience, superb organizational skills, and strong proficiency in Microsoft Office. You will interact with stakeholders across the firm and contribute to project teams with professionalism and energy.

Qualifications

• At least five years of administrative experience, ideally supporting senior management.
• Advanced ability to organize and manage complex tasks.
• Tact and good judgment in confidential situations with senior leaders.
• Strong interpersonal, written, and oral communication skills.
• Proficiency in Microsoft Office and related collaboration tools.
• Excellent telephone etiquette and calendar-management capabilities.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and determine priority while protecting information.
• Coordinate logistics for internal and external meetings.
• Arrange and coordinate domestic and international travel.
• Organize offsite conferences and external events, including catering and transport.
• Process invoices and T&E expense claims in accordance with policies.
• Assist with staff onboarding and off-boarding, including equipment and system access.
• Produce high-quality emails and messages to stakeholders at all levels.
• Maintain current organizational charts and Executive bios.
• Handle routine activities independently and flag issues ahead of time.
• Assist in editing spreadsheets and presentations for client meetings.
• Collaborate with administrative team to support each other smoothly.
• Lead and coordinate on ad hoc projects as requested.

Skills

Calendar management

Executive support

Travel coordination

Communication

Organization

Interpersonal skills

Education

College degree (preferred)

Tools

Microsoft Office Suite

Job description

JPMorgan Chase & Co. seeks an experienced Administrative Assistant to support executive leadership in a fast-paced environment. You will manage calendars, coordinate complex travel, arrange meetings, and handle sensitive information with discretion.

The role requires five years of administrative experience, superb organizational skills, and strong proficiency in Microsoft Office. You will interact with stakeholders across the firm and contribute to project teams with professionalism and energy.