Onsite Executive Administrative Assistant & Travel Coordinator

JPMorgan Chase; Heathrow (FL); On-site; USD 48,000 - 64,000; Full time

Job summary

JPMorgan Chase in the United States is seeking a Senior Administrative Assistant within Consumer & Community Banking to support executives, coordinate calendars, travel, and meetings, and ensure flawless output across teams.

The role requires five years of administrative experience, exceptional organization, discretion with confidential information, and strong MS Office skills to prepare polished emails, documents, and presentations for senior management.

Qualifications

• Five years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities.

Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls/messages and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio's
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Skills

Calendar management

Discretion

Interpersonal skills

MS Office

Executive communication

Job description

JPMorgan Chase in the United States is seeking a Senior Administrative Assistant within Consumer & Community Banking to support executives, coordinate calendars, travel, and meetings, and ensure flawless output across teams.

The role requires five years of administrative experience, exceptional organization, discretion with confidential information, and strong MS Office skills to prepare polished emails, documents, and presentations for senior management.