Senior Executive Administrative Coordinator

JP Morgan Chase; Wheaton (IL); On-site; USD 48,000 - 64,000; Full time

Job summary

JP Morgan Chase in Consumer & Community Banking seeks an experienced Senior Administrative Assistant to support a senior manager and executive clients. You will manage calendars, coordinate travel, and prepare correspondence with polish and discretion.

The role requires five+ years of admin experience, exemplary organizational skills, and strong MS Office proficiency. You will interact with senior leaders across lines of business and contribute to events, reporting, and confidential processes in

Qualifications

• At least five years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgement in confidential situations, and proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and determine the level of priority, while using caution in dispensing information.
• Manage the coordination and logistics of both internal and external meetings.
• Arrange and coordinate complicated domestic and international travel.
• Organize all aspects of internal and external events, including catering and transportation.
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items processed within provided guidelines.
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access.
• Produce high quality emails and messages to individuals at all levels of the organization.
• Maintain department documents, including current organizational charts and Executive Bio's.
• Handle regular activities without prompting, and advise in advance with issues or delays.
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings.

Skills

Administrative experience 5+ years

Calendar management

Discretion and confidentiality

Interpersonal communication

Microsoft Office proficiency

Tools

Microsoft Office

Job description

JP Morgan Chase in Consumer & Community Banking seeks an experienced Senior Administrative Assistant to support a senior manager and executive clients. You will manage calendars, coordinate travel, and prepare correspondence with polish and discretion.

The role requires five+ years of admin experience, exemplary organizational skills, and strong MS Office proficiency. You will interact with senior leaders across lines of business and contribute to events, reporting, and confidential processes in