Senior EA – AI-Driven Exec Support, Onsite 3x/wk

ServiceNow; Florida; Sur place; USD 90 000 - 150 000; Plein temps

Résumé du poste

ServiceNow is seeking an experienced executive assistant to support VP-level executives in West Palm Beach, FL. The role focuses on calendar management, travel coordination, and drafting executive communications, with a need for discretion and strategic scheduling to optimize leadership time.

You will collaborate across departments, coordinate complex travel, prepare high-quality correspondence, and help manage confidential information in a fast-paced, AI-enabled environment.

Qualifications

• 10+ years' experience supporting VP-level executives.
• Experience managing multiple high-priority projects across management and professional levels.
• Ability to grow into independent projects and meet deadlines.
• Exceptional soft-skills and discretion with confidential materials.
• Must be in WPB office 3x a week.

Responsabilités

• Schedule appointments, plan meetings, and maintain calendars, handling roadblocks.
• Draft and prepare routine and advanced correspondence, emails, presentations and reports; review for accuracy and conformance.
• Assist leadership by optimizing time and coordinating travel, including visas/passports and expenses reconciliation.
• Identify needs within the organization and initiate solutions.
• Assist with setup of new hires and their processes, including travel systems and internal tools.
• Compile, prepare and process leadership expenses and credit card reconciliation.

Connaissances

Executive support

Calendar management

Travel planning

Email drafting

Communication

Discretion/confidentiality

AI in workflows

Soft skills

Outils

Zoom

Microsoft Office

Box

Concur

Google Docs

Description du poste

ServiceNow is seeking an experienced executive assistant to support VP-level executives in West Palm Beach, FL. The role focuses on calendar management, travel coordination, and drafting executive communications, with a need for discretion and strategic scheduling to optimize leadership time.

You will collaborate across departments, coordinate complex travel, prepare high-quality correspondence, and help manage confidential information in a fast-paced, AI-enabled environment.