Senior Executive Assistant - AI-Savvy Calendar & Travel Pro

Mattel; West Palm Beach (FL); On-site; USD 110,000 - 150,000; Full time

Job summary

ServiceNow is seeking an Executive Assistant to support a VP, managing complex calendars, drafting emails, presentations, and reports with precision. You will coordinate travel, handle expense reconciliation, and help onboarding for new hires, ensuring alignment with executive procedures.

You must bring 10+ years of VP-level support, strong communication, discretion, and proficiency in MS Office, Zoom, Concur, Box, and Google Docs. Flexible work personas apply.

Qualifications

• 10+ years of VP-level executive support experience.
• Experience integrating AI into workflows and decision-making.
• Strong calendar, travel, and expense management skills.

Responsibilities

• Schedule appointments, plan meetings, and maintain complex calendars.
• Draft and prepare routine and advanced correspondence.
• Assist leadership with travel arrangements and expense reconciliation.
• Support onboarding and setup for new hires.

Skills

AI in work

VP-level support

Calendar management

Travel coordination

Confidential handling

Microsoft Office

Zoom

Box

Concur

Google Docs

Tools

Microsoft Office

Zoom

Box

Concur

Google Docs

Job description

ServiceNow is seeking an Executive Assistant to support a VP, managing complex calendars, drafting emails, presentations, and reports with precision. You will coordinate travel, handle expense reconciliation, and help onboarding for new hires, ensuring alignment with executive procedures.

You must bring 10+ years of VP-level support, strong communication, discretion, and proficiency in MS Office, Zoom, Concur, Box, and Google Docs. Flexible work personas apply.