Executive Assistant (Fully Remote)

ServiceNow; United States; Remote; USD 104,000 - 155,000; Full time

Benefits offered by this job

Health plans

401(k) with company match

ESPP

Flexible time away

Family leave programs

Job summary

ServiceNow is seeking a seasoned executive assistant to support VP-level leaders in a fast-paced environment, coordinating calendars, travel, and critical communications.

You will optimize executives' time, draft materials for meetings, and integrate AI-driven workflows to boost efficiency. The role offers comprehensive benefits and opportunities to influence strategic priorities.

Qualifications

• 10+ years of experience supporting VP-level leaders.
• Highly organized with exceptional communication and a professional demeanor.
• Proficiency in Zoom, Microsoft Office, Box, Concur, and Google Docs.

Responsibilities

• Schedule appointments, plan meetings, and resolve scheduling conflicts across multiple executives.
• Draft and review correspondence, presentations, and reports for accuracy and compliance.
• Manage travel arrangements, visas, expense reports, and credit card reconciliations.

Skills

Calendar management

Travel coordination

Executive support

Communication skills

Organizational skills

Tools

Zoom

Microsoft Office

Box

Concur

Google Docs

Job description

• Support VP-level leadership with complex calendar management and travel coordination.
• Act as a trusted partner in optimizing executives' time and handling administrative priorities.
• Integrate AI into workflows to improve efficiency and decision-making.

Key Responsibilities:

• Schedule appointments, plan meetings, and resolve scheduling conflicts across multiple executives.
• Draft and review correspondence, presentations, and reports for accuracy and compliance.
• Manage travel arrangements, visas, expense reports, and credit card reconciliations.

Qualifications:

• 10+ years of experience supporting VP-level leaders in dynamic environments.
• Highly organized with exceptional communication skills and a professional demeanor.
• Proficiency in Zoom, Microsoft Office, Box, Concur, and Google Docs.
• Base pay ranges from $104,400 to $155,300, plus equity and variable incentives.
• Comprehensive health plans, 401(k) with company match, and ESPP.
• Flexible time away and family leave programs support work-life balance.

ServiceNow

ServiceNow is the AI control tower for business reinvention, bringing together any AI, any data, and any workflow. We help 85% of the Fortune 500 work smarter, faster, and better, and we're building an AI-native culture where technology and talent are unstoppable together.