Senior Executive Assistant to VP — AI-Driven Ops

Remote Jobs; Santa Clara (CA); On-site; USD 104,000 - 172,000; Full time

Benefits offered by this job

Health plans

401(k) Plan with company match

Employee Stock Purchase Plan (ESPP)

Matching donations

Flexible time away plan

Family leave programs

Job summary

ServiceNow is seeking an experienced Executive Assistant to support VP-level leaders in a fast-paced, global tech environment in Santa Clara, CA. You will manage complex calendars, travel, and communications, anticipate priorities, and handle confidential information with discretion.

We value proactive problem-solving, exceptional organizational skills, and strong collaboration across teams. This role offers competitive compensation, health plans, and a comprehensive benefits package, with

Qualifications

• Experience leveraging AI in work processes, decision-making, or problem-solving.
• 5+ years experience supporting VP level.
• Highly organized with exceptional communication and ability to manage multiple high-priority projects.
• Desire to grow and take on your own projects.
• Professional demeanor and strong soft-skills.
• Positive and personable can-do attitude.

Responsibilities

• Schedule appointments, plan meetings, and maintain calendars with changing roadblocks.
• Draft routine and advanced correspondence including emails, presentations and reports; ensure accuracy and formatting.
• Assist leadership in optimizing usage of time and prioritizing activities.
• Arrange travel and visa documents, reconcile leadership expenses and credit cards.
• Identify issues and facilitate solutions within the organization.
• Assist with onboarding of new hires and related processes.

Skills

AI integration

VP support

organization & comms

project ownership

professional demeanor

soft skills

MS Office/Zoom/Box/Concur/Google Docs

confidential materials handling

Tools

Zoom

Microsoft Office

Box

Concur

Google Docs

Job description

ServiceNow is seeking an experienced Executive Assistant to support VP-level leaders in a fast-paced, global tech environment in Santa Clara, CA. You will manage complex calendars, travel, and communications, anticipate priorities, and handle confidential information with discretion.

We value proactive problem-solving, exceptional organizational skills, and strong collaboration across teams. This role offers competitive compensation, health plans, and a comprehensive benefits package, with