Strategic Executive Assistant to VP | Hybrid WPB

ServiceNow; Florida; Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Generous family leave

Matched donations

Annual learning stipends

Flexible PTO

Competitive retirement plan

Paid volunteer time

Job summary

ServiceNow is seeking an experienced Executive Assistant to support VP-level leadership in a fast-paced environment in Florida. The role involves calendar management, email and document drafting, travel planning, and expense reconciliation.

Ideal candidates will demonstrate top-notch organizational skills, confidentiality, and the ability to manage multiple priorities while coordinating high-priority projects and onboarding new hires. Office presence in WPB is required 3 days a week.

Qualifications

• 10+ years’ experience supporting VP level.
• Exceptional soft-skills.
• Experience handling confidential materials.
• Experience managing high-priority projects from multiple management levels.
• Experience leveraging AI to improve workflows or decision-making.

Responsibilities

• Schedule appointments, plan meetings, and maintain complex calendars.
• Draft and prepare routine and advanced correspondence with accuracy and proper formatting.
• Assist leadership with travel planning and visa/documents; reconcile leadership expenses/credit cards.
• Identify organizational needs and initiate effective solutions.
• Assist in onboarding new hires and related processes.
• Compile, prepare, and process Leadership expenses and credit card reconciliation.

Skills

Executive pace

Exceptional soft-skills

Confidential materials handling

Project coordination across levels

AI workflow integration

Tools

Zoom

Microsoft Office

Box

Concur

Google Docs

Job description

ServiceNow is seeking an experienced Executive Assistant to support VP-level leadership in a fast-paced environment in Florida. The role involves calendar management, email and document drafting, travel planning, and expense reconciliation.

Ideal candidates will demonstrate top-notch organizational skills, confidentiality, and the ability to manage multiple priorities while coordinating high-priority projects and onboarding new hires. Office presence in WPB is required 3 days a week.