Senior Executive Assistant to VP | AI-Driven Efficiency

Servicenow; Santa Clara (CA); Vor Ort; USD 114.000 - 155.000; Vollzeit

Benefits dieser Stelle

Health plans

401(k) with company match

ESPP

Matching donations

Flexible time away

Family leave programs

Zusammenfassung

ServiceNow, based in Santa Clara, CA, seeks an experienced Executive Assistant to support VP-level executives, manage complex calendars, and coordinate travel and on-boarding. You will draft correspondence, optimize time, and handle confidential information in a fast-paced environment.

Ideal candidates have a strong organizational mindset, excellent communication, and a proactive, professional demeanor. The role offers competitive compensation, equity where applicable, and comprehensive benefits.

Qualifikationen

• Experience supporting VP-level executives.
• Highly organized with exceptional communication.
• Ability to manage a variety of high priority projects from multiple levels of management and professionals.
• Desire to grow and take on your own projects.
• Professional demeanor and soft-skills.
• Positive and personable can-do attitude.
• Proficient in Zoom, Microsoft Office suites, Box, Concur and Google Docs.
• Experience handling confidential materials.

Aufgaben

• Schedule appointments, plan meetings, and maintain calendars, while navigating scheduling roadblocks.
• Draft and prepare routine and advanced correspondence, including emails, presentations and reports.
• Assist leadership by optimizing usage of time and prioritizing short-term work.
• Arrange travel and support visa/passport and related expenses.
• Identify issues within the organization and initiate or facilitate solutions.
• Assist internal departments with onboarding of new hires and related processes.
• Process leadership expenses and credit card reconciliation where needed.

Kenntnisse

AI integration

Executive support

Calendar management

Travel coordination

Communication skills

Professional demeanor

Confidential materials handling

Tools

Zoom

Microsoft Office

Box

Concur

Google Docs

Jobbeschreibung

ServiceNow, based in Santa Clara, CA, seeks an experienced Executive Assistant to support VP-level executives, manage complex calendars, and coordinate travel and on-boarding. You will draft correspondence, optimize time, and handle confidential information in a fast-paced environment.

Ideal candidates have a strong organizational mindset, excellent communication, and a proactive, professional demeanor. The role offers competitive compensation, equity where applicable, and comprehensive benefits.