Senior Administrative Specialist & Office Coordinator

Schoolcraft College; Livonia (MI); On-site; USD 26,000 - 38,000; Full time

Job summary

Schoolcraft College is seeking a Senior Administrative Assistant I to provide advanced secretarial support to administrators. The role requires independent judgment, coordination of office details, and possible supervision of clerical or student staff.

On-site work at the Livonia campus is expected, with strong emphasis on communication and organizational skills. Requirements include an Associate degree, clerical proficiency, and strong Word/Excel capabilities.

Qualifications

• Associate degree in a related area, including business courses.
• General clerical skills including accuracy in basic math, filing, proofreading, typing, spelling and data entry.
• Ability to understand and operate appropriate office equipment, including personal computers and working knowledge of department-specific software.
• Working knowledge and proficiency with Microsoft Word and Excel.
• Good communication skills with an ability to relate to staff, students, and members of the community.
• Must possess ability to analyze and prioritize supervisor’s schedule.

Responsibilities

• Prepares material from concepts to final form (letters, memos, manuscripts, tables, charts).
• Drafts forms, composes form letters, and compiles factual reports requiring judgment.
• Complete the Credit-Schedule Building processes each term for applicable disciplines.
• Screen mail and prioritize correspondence, coordinating with supervisors as needed.
• Maintain record keeping and filing systems (including computer files).
• Make appointments for supervisors, prioritizing scheduling needs.
• Arrange travel for supervisors and coordinate related details.
• Organize meetings and take minutes as required.
• Maintain and monitor budget records associated with the office.
• Train and direct the work of clerical or student employees; manage office coverage.
• Coordinate functions of assigned offices to ensure smooth operations.
• Initiate selection of student employees and assist in hiring decisions.
• Direct concerns of students, staff, or community members to appropriate staff.
• Prepare various reports, letters, and memos for administrative use.
• Attend committee and other meetings as required.
• Perform related duties as assigned.

Skills

Clerical skills

Communication

Multitasking

Data entry

Typing

Education

Associate degree in related area

Bachelor’s degree in related area

Tools

Microsoft Word

Excel

Job description

Schoolcraft College is seeking a Senior Administrative Assistant I to provide advanced secretarial support to administrators. The role requires independent judgment, coordination of office details, and possible supervision of clerical or student staff.

On-site work at the Livonia campus is expected, with strong emphasis on communication and organizational skills. Requirements include an Associate degree, clerical proficiency, and strong Word/Excel capabilities.