Executive Secretary to Operations Director

Livonia Public Schools; Livonia (MI); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Traditional pension

PHF enrollment with employer match

Health, dental, vision, and life保险

Long-term disability coverage

Paid holidays and leave

Job summary

Livonia Public Schools seeks a Secretary to the Director of Operations to provide essential administrative support to the Operations and IT departments, manage calendars, and handle communications. The role involves purchasing, bid administration, payroll reporting, records management, and customer service to staff, vendors, and the community.

The successful candidate will coordinate with multiple departments, maintain confidential files, and support the district’s operations.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Minimum of three years of secretarial/administrative experience.
• Proficient in Word, Excel, Outlook, and PowerPoint.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to provide exceptional customer service.
• Ability to establish positive relationships with staff and community.
• Ability to prioritize multiple projects and meet deadlines.
• Experience in a school district, public sector, or business office preferred.

Responsibilities

• Provide administrative and clerical support to the Director of Operations and Information Technology Department.
• Maintain department calendars, schedules, files, and confidential records.
• Prepare correspondence, reports, presentations, spreadsheets, and related documents.
• Serve as the primary contact for departmental phone lines, visitor inquiries, and communications.
• Maintain departmental organizational charts, contact lists, and records systems.
• Process purchase orders, requisitions, invoices, contracts, and departmental budgets.
• Coordinate posting, tracking, and administration of public bids, leases, notices, and RFPs.
• Prepare bid documents and assist with bid openings per requirements.
• Maintain procurement records, contracts, and related documentation.
• Prepare and maintain Board of Education agendas, reports, materials, minutes.
• Attend meetings and prepare official minutes.
• Assist with Board items and follow-up documentation.

Skills

Strong organizational and time‑manage

Excellent verbal and written comm

Exceptional customer service

Positive working relationships with 
S

Prioritize multiple projects and meet

Education

High school diploma or GED required; associate degree preferred

Tools

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Job description

Livonia Public Schools seeks a Secretary to the Director of Operations to provide essential administrative support to the Operations and IT departments, manage calendars, and handle communications. The role involves purchasing, bid administration, payroll reporting, records management, and customer service to staff, vendors, and the community.

The successful candidate will coordinate with multiple departments, maintain confidential files, and support the district’s operations.