ADMINISTRATIVE SPECIALIST

Securatech Guard Services; Farmington Hills (MI); On-site; USD 25,000 - 28,000; Full time

Job summary

Securatech Guard Services in Farmington Hills, MI is seeking an Administrative Assistant to support senior staff and keep the office running smoothly. You will handle clerical tasks, answer calls, greet visitors, and assist with reporting and records management.

The ideal candidate has a high school diploma (associate degree preferred), 1–3 years' administrative experience, proficiency in Microsoft Office and HRIS software, and excellent verbal and written communication in a fast-paced,

Qualifications

• High School diploma or equivalent required; Associate’s Degree preferred.
• 1-3 years of administrative assistant experience
• Experience with Microsoft Office and HRIS software
• Excellent verbal and written communication and presentation skills
• Ability to quickly adapt to change
• Fast-paced, collaborative environment

Responsibilities

• Answers and directs calls to the correct location
• Welcomes and directs visitors and clients
• Provides high-level administrative support to senior staff
• Drafts letters, memos, invoices, reports, and other documents
• Maintains records, orders supplies, and basic bookkeeping
• Prepares written summaries of data as needed

Skills

Verbal communication

Written communication

Customer service oriented

Education

High School diploma or equivalent

Associate’s Degree preferred

Tools

Microsoft Office

HRIS software

Job description

• Location 27260 Haggerty Road,Ste A1,Farmington Hills, MI, 48331,United States
• Base Pay $18.00 - $20.00 / Hour
• Employee Type Non-Exempt FT
• Required Degree High school
• Manage Others No

JOB OVERVIEW

The Administrative Assistant facilitates the efficient operation of the office and provides high-level support to the senior staff by performing a variety of clerical and administrative tasks.

The Administrative Assistant reports to the President and participates with the other members of the administration team to chart the direction of the organization.

DUTIES AND RESPONSIBILITIES

• Answers and directs calls to the correct location
• Welcomes and directs visitors and clients
• Provides high-level administrative support and assistance to the President and Vice President and/or other leadership staff
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping
• Retrieves information as requested from records, emails, minutes, and other related documents; prepares written summaries of data when needed
• Other related duties as assigned

EDUCATION AND EXPERIENCE

• High School diploma or equivalent required. Associate’s Degree in a related field is preferred.
• 1-3 years of administrative assistant experience
• Experience with Microsoft Office and HRIS software
• Positive attitude along with a willingness to learn
• Ability to quickly adapt to change
• Exceptional oral and written communication and presentation skills
• A passion for working in a fast-paced, collaborative environment

QUALIFICATIONS

You must be motivated, engaged, ambitious, and looking to build a long-term career. You must be prepared to work as part of a team, acting quickly and professionally as you respond to urgent, potentially stressful situations. You must also display excellent verbal and written communication and interpersonal skills as you will interact with a variety of clients, and staff in addition to external visitors.

Please note:Hire for this position is contingent upon the successful completion of a thorough background check, including criminal, motor vehicle, credit and education history, previous work experience/references, and a drug screen.

The minimum requirements to become a Service Specialist are as follows:

• Able to provide proof that you are eligible to work in the US
• Must have a valid driver’s license or state ID
• Speak, read, and write English
• Be able to pass a background investigation
• Be able to pass a drug screen
• Good understanding of office management principles
• Demonstrable ability to multi-task and adhere to deadlines
• Well-organized with a customer-oriented approach
• Excellent knowledge of MS Office and online applications
• Excellent communication and people skills

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to move up to 20 pounds at a time