Senior Administrative Specialist for Campus Operations

Austin Community College; Kyle (TX); On-site; USD 49,000 - 55,000; Full time

Job summary

Austin Community College in Kyle, TX is seeking an experienced Assistant, Senior Administrative to provide advanced clerical and administrative support across departments.

The role requires strong English, budget awareness, and data reporting skills; responsibilities include managing calendars, coordinating meetings, producing reports, and assisting in budget and procurement processes. Some evenings/weekends may be required; support is provided to students, staff, and faculty.

Qualifications

• Three years related work experience.
• Associate degree is required; substitution with related work experience allowed.
• Evenings/weekends availability may be required.

Responsibilities

• Provides administrative support across multiple departments with autonomy.
• Coordinates departmental activities.
• Processes mail, phone and email, and maintains supervisor's schedule.
• Gathers data and prepares specialized reports and documents.
• Maintains files and records; manages data tracking systems.
• Prepares agendas, minutes, and event logistics.
• Creates reports and visual presentations; updates websites or uses social media.
• Assists in budgeting and purchasing; tracks equipment and supplies.
• Reviews operations to improve procedures.
• May coordinate and review work of office staff.
• May lead special projects.

Skills

Schedule management

Interpersonal skills

Organization skills

Report writing

Policy interpretation

Confidentiality

Relationship building

Customer service

Data presentation

Education

Associate degree

Tools

Word

Excel

PowerPoint

Job description

Austin Community College in Kyle, TX is seeking an experienced Assistant, Senior Administrative to provide advanced clerical and administrative support across departments.

The role requires strong English, budget awareness, and data reporting skills; responsibilities include managing calendars, coordinating meetings, producing reports, and assisting in budget and procurement processes. Some evenings/weekends may be required; support is provided to students, staff, and faculty.