Executive Administrative Assistant, Automated Manufacturing

Austin Community College; Austin (TX); On-site; USD 48,000 - 51,000; Full time

Job summary

Austin Community College is seeking an Administrative Assistant to provide high-level administrative support to department leadership, manage calendars, coordinate meetings, and handle correspondence. The role also oversees office operations, records management, and departmental budgets or purchasing requests.

The position serves as a primary contact for faculty, staff, students, and the public, addressing inquiries, resolving scheduling conflicts, and ensuring smooth day-to-day functioning.

Qualifications

• Two years related work experience.
• High school diploma or educational equivalence.
• Experience with customer service in a multicultural population.
• Ability to manage budgets and purchasing processes.

Responsibilities

• Provides high-level administrative support to department leadership, managing calendars and meetings.
• Handles correspondence and oversees office operations, records management, and budgets or purchasing requests.
• Serves as primary point of contact for faculty, staff, students, and the public.
• Supervises or trains lower-level administrative staff and coordinates special projects or events.

Skills

Customer service

Scheduling

Organizational skills

Interpersonal skills

Confidentiality

Multicultural communication

Communication

Attention to detail

Education

High school diploma

Tools

Spreadsheet software

Word processing

Database software

Presentation software

P-Card reconciliation

Job description

Austin Community College is seeking an Administrative Assistant to provide high-level administrative support to department leadership, manage calendars, coordinate meetings, and handle correspondence. The role also oversees office operations, records management, and departmental budgets or purchasing requests.

The position serves as a primary contact for faculty, staff, students, and the public, addressing inquiries, resolving scheduling conflicts, and ensuring smooth day-to-day functioning.