Administrative Services Coordinator

Austin Community College; Austin (TX); On-site; USD 48,000 - 51,000; Full time

Job summary

Austin Community College is seeking an Assistant, Administrative to support the Business Services Office with document management, reporting, and correspondence. The role emphasizes accuracy, confidentiality, and collaboration.

You will handle electronic records in Box, DebtBook, and Asana, assist with outreach, mass communications, and project delivery, while maintaining filing standards and customer service for internal and external partners.

Qualifications

• Understand administrative and clerical procedures and systems.
• Apply customer service principles and assess needs.
• Operate standard office equipment and software.
• Follow college policies and confidentiality requirements.
• Understand document management and digital filing processes.

Responsibilities

• Support Business Services Office operations with administrative tasks.
• Maintain electronic files and records inBox, DebtBook, Asana, and related systems.
• Provide customer service and route inquiries to appropriate departments.
• Assist with departmental projects, outreach efforts, and initiatives.
• Track assignments and ensure timely completion of deliverables.
• Assist with mass communications, reporting support, and compilation of information for stakeholders.
• Collaborate with team to improve operational efficiency and effectiveness.

Skills

Verbal communication

Written communication

Confidentiality

Organizational skills

Team collaboration

Organizational skills

Teamwork

Microsoft Office

Multitasking

Education

High school diploma or educational equivalent

Associate degree or higher in a related field

Tools

Box

Asana

DebtBook

Job description

Austin Community College is seeking an Assistant, Administrative to support the Business Services Office with document management, reporting, and correspondence. The role emphasizes accuracy, confidentiality, and collaboration.

You will handle electronic records in Box, DebtBook, and Asana, assist with outreach, mass communications, and project delivery, while maintaining filing standards and customer service for internal and external partners.