Senior Administrative Secretary

Hawaii State Department of Education; Honolulu (HI); On-site; USD 45,000 - 48,000; Full time

Job summary

Hawaii State Department of Education is seeking a Secretary II to support busy administrative operations on Oahu. The role includes greeting visitors, answering phones, routing calls, managing mail, and preparing routine correspondence for supervisor review.

Candidates should have strong English skills, typing proficiency, and solid organizational abilities. Substitution options apply, with duties including file maintenance, travel arrangements, and maintaining logs to ensure efficient office

Qualifications

• Work experience demonstrating knowledge of English grammar, spelling and arithmetic; ability to read and understand instructions; speak and write simply and directly.
• Progressively responsible typing, stenographic and/or substantive clerical work with knowledge of office appliances and ability to carry out clerical procedures.
• Education substitutions may count towards minimum qualifications as described.

Responsibilities

• Greets visitors and answers the telephone; refers calls and callers to supervisor and staff; takes messages and arranges appointments.
• Receives and opens mail; prepares routine correspondence for supervisor review; reviews outgoing correspondence for accuracy.
• Establishes and maintains files; procures supplies and services; relays messages and instructions to staff.
• May supervise clerical staff and perform highly complex clerical work as defined in the Office Assistant series.

Skills

English grammar

Arithmetic

Reading instructions

Clear communication

Typing speed

Education

High school diploma

Secretarial curriculum

Tools

Typewriters

Shorthand machines

Office equipment

Job description

Hawaii State Department of Education is seeking a Secretary II to support busy administrative operations on Oahu. The role includes greeting visitors, answering phones, routing calls, managing mail, and preparing routine correspondence for supervisor review.

Candidates should have strong English skills, typing proficiency, and solid organizational abilities. Substitution options apply, with duties including file maintenance, travel arrangements, and maintaining logs to ensure efficient office