Administrative Secretary II - Front Desk Coordinator

Hawaii State Department of Education; Honolulu (HI); On-site; USD 42,000 - 45,000; Full time

Job summary

The Hawaii State Department of Education is seeking a Secretary I/II to perform a range of clerical duties in the Hana-Lahainaluna-Lanai-Molokai Complex Area, located in Puunene. Responsibilities include greeting visitors, answering calls, maintaining files, and coordinating supplies and records.

Salary varies by level, with detailed salary ranges provided for Secretary I and II. Applicants should have general and specialized clerical experience, and may substitute education for experience.

Qualifications

• Experience demonstrating English grammar, spelling and arithmetic.
• Progressively responsible clerical work including filing, typing and reception.
• Ability to use common office equipment and clerical systems.
• Substitution options may satisfy minimum qualifications.

Responsibilities

• Greet visitors, answer calls, refer to supervisor and take messages.
• Handle incoming mail, draft routine correspondence and proofs.
• Maintain subject/alpha/chronological files and records.
• Procure supplies and services through appropriate channels.
• Consult manuals to obtain information and support staff.
• Assign facilities/equipment for efficient operations.
• Relay messages to subordinates and manage instructions.
• Allocate costs and keep accurate accounting entries.
• Type documents and operate copying/typing machines.
• Take shorthand dictation or notes and transcribe as needed.
• Explain services, policies, and procedures to others.
• Review work for accuracy and policy compliance.
• Approve or reject applications per guidelines.
• Supervise clerical staff in highly complex tasks.

Skills

General clerical experience

Specialized clerical experience

Education

High school diploma substitution

Secretarial coursework substitution

Job description

The Hawaii State Department of Education is seeking a Secretary I/II to perform a range of clerical duties in the Hana-Lahainaluna-Lanai-Molokai Complex Area, located in Puunene. Responsibilities include greeting visitors, answering calls, maintaining files, and coordinating supplies and records.

Salary varies by level, with detailed salary ranges provided for Secretary I and II. Applicants should have general and specialized clerical experience, and may substitute education for experience.