Learning Support Secretary II - Front Desk & Admin

Hawaii State Department of Education; Honolulu (HI); On-site; USD 48,000 - 55,000; Full time

Job summary

Hawaii State Department of Education is seeking a Secretary I/II to provide clerical support in a state education office. The role greets visitors, handles calls, opens mail, maintains files, and assists with routine correspondence under supervisor oversight.

Requirements include a high school diploma or secretarial training and a typing speed of 40 WPM, with experience in general and specialized clerical work. The position may involve temporary assignments and standard office duties.

Qualifications

• Typing at 40 net words per minute required.
• General and specialized clerical experience and ability to manage files.
• Education may substitute for experience per policy.

Responsibilities

• Greet visitors and answer telephone; route calls and take messages.
• Receive mail, prepare routine correspondence, and maintain files.
• Procure supplies and arrange services through agency channels.
• Prepare materials for supervisor review; review outgoing correspondence.
• Explain services, methods or policies to staff and visitors.
• Supervise clerical subordinates on highly complex tasks.

Skills

Telephone handling

Greeting visitors

Record keeping

Office communications

Typing 40 WPM

Shorthand/stenography

Education

High school diploma with English/arithmetic courses

Secretarial curriculum or diploma

Tools

Steno-type machine

Typewriter

Job description

Hawaii State Department of Education is seeking a Secretary I/II to provide clerical support in a state education office. The role greets visitors, handles calls, opens mail, maintains files, and assists with routine correspondence under supervisor oversight.

Requirements include a high school diploma or secretarial training and a typing speed of 40 WPM, with experience in general and specialized clerical work. The position may involve temporary assignments and standard office duties.