Senior Administrative Secretary & Office Coordinator

Hawaii State Department of Education; Honolulu (HI); On-site; USD 27,000 - 45,000; Full time

Job summary

Hawaii State Department of Education invites applications for Secretary II positions at the Honolulu location. The role handles front-desk duties, calls, mail processing, file maintenance, and routine correspondence, with a salary of $4,054 per month for SR-14.

The posting emphasizes organization, recordkeeping, and coordination to support the supervisor's office. Applicants should have strong English language skills, basic arithmetic, and the ability to type and transcribe; substitutions and

Qualifications

• General clerical experience with English grammar and arithmetic.
• Ability to read and understand instructions and communicate clearly.
• Experience in routine correspondence, filing, and record-keeping.

Responsibilities

• Greets visitors and answers the telephone; routes calls and maintains messages.
• Receives mail, maintains files, and handles routine correspondence for supervisor.
• Procures supplies and coordinates equipment and services.
• Takes dictation and transcribes notes; prepares minutes and routine documents.
• Explains services and policies to staff and monitors accuracy of work.
• May supervise clerical staff in performing routine tasks.

Skills

Reception duties

Telephone handling

Records management

Typing

Dictation/minutes taking

Education

High school diploma

Tools

Shorthand/stenotype

Office equipment proficiency

Job description

Hawaii State Department of Education invites applications for Secretary II positions at the Honolulu location. The role handles front-desk duties, calls, mail processing, file maintenance, and routine correspondence, with a salary of $4,054 per month for SR-14.

The posting emphasizes organization, recordkeeping, and coordination to support the supervisor's office. Applicants should have strong English language skills, basic arithmetic, and the ability to type and transcribe; substitutions and