Executive Secretary - Special Education Office

GovernmentJobs.com; Honolulu (HI); On-site; USD 41,000 - 49,000; Full time

Job summary

GovernmentJobs.com is listing a Secretary II position in the Special Education Section for Honolulu, HI. The role involves greeting visitors, answering phones, handling mail, maintaining files, and preparing routine correspondence for the supervisor’s review.

Responsibilities include scheduling, procurement of supplies, and basic bookkeeping support. The position requires clerical experience and the ability to manage multiple duties in a busy office environment.

Qualifications

• Experience in general clerical work including English grammar, spelling and arithmetic; ability to read and understand instructions; basic writing ability.
• Specialized clerical experience including typing, stenographic and/or secretarial tasks; proficiency with standard office equipment; ability to manage files and correspondence.
• Substitutions allowed: high school or substitution with a clerical curriculum; college coursework may substitute for experience.

Responsibilities

• Greets visitors and answers the telephone; refers calls to supervisor or staff; takes messages and schedules supervisor appointments.
• Receives and handles incoming mail; attaches related correspondence; composes routine letters for supervisor’s review.
• Maintains subject matter, alphabetic/chronological files; procures supplies and services; relays messages to subordinates.
• Prepares or transcribes notes from meetings; explains services or policies; reviews and corrects outgoing correspondence.

Job description

GovernmentJobs.com is listing a Secretary II position in the Special Education Section for Honolulu, HI. The role involves greeting visitors, answering phones, handling mail, maintaining files, and preparing routine correspondence for the supervisor’s review.

Responsibilities include scheduling, procurement of supplies, and basic bookkeeping support. The position requires clerical experience and the ability to manage multiple duties in a busy office environment.