Senior Administrative Assistant for Executive Support

Hawaii State Department of Education; Honolulu (HI); On-site; USD 50,000 - 57,000; Full time

Job summary

Hawaii State Department of Education seeks a Secretary IV to handle receptionist tasks, calendar management, data preparation, and coordination of communications for a supervisor or executive. Strong clerical experience and proficiency with office procedures are required.

Substantial specialized clerical experience and substitutions may apply; a high school diploma is commonly required. Salary is competitive and reflects SR-18 level responsibilities within the department.

Qualifications

• General clerical experience as described in the specification.

Responsibilities

• Receive telephone and personal callers and refer to appropriate personnel.
• Maintain supervisor's calendar and schedule meetings.
• Prepare and assemble information and reports.
• Assist with correspondence and clearance of memoranda.
• Explain procedures and coordinate with staff to ensure timely responses.

Skills

General clerical experience

Specialized clerical experience

Office procedures

Communication skills

Education

High school diploma or equivalent

Tools

Office machines

Job description

Hawaii State Department of Education seeks a Secretary IV to handle receptionist tasks, calendar management, data preparation, and coordination of communications for a supervisor or executive. Strong clerical experience and proficiency with office procedures are required.

Substantial specialized clerical experience and substitutions may apply; a high school diploma is commonly required. Salary is competitive and reflects SR-18 level responsibilities within the department.