Senior Administrative Assistant

Hawaii State Department of Education; Aiea (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaii State Department of Education invites applications for Office Assistant II and Office Assistant III positions. The roles involve document creation, processing forms, filing, and providing information on policies and procedures within a school district setting.

Applicants should have basic clerical experience and knowledge of office practices. The positions require strong organizational skills and potential supervisory aptitude for higher responsibility roles.

Qualifications

• Basic English grammar, spelling, and arithmetic; ability to read and understand instructions.
• Clerical tasks and office procedures knowledge.
• Supervisory aptitude required for supervisory positions.
• Keyboarding proficiency may be required (40 net words per minute).
• Substitutions may be used for experience and education as described.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using computer software.
• Prepares, reviews and processes forms, records, reports and applications.
• Checks records and forms for completeness and accuracy; processes documents per policy.
• Searches files, extracts, compiles and summarizes information for reports.
• Composes routine correspondence and acknowledgement letters.
• Maintains filing systems and retrieves documents as needed.
• Provides general information and resolves questions regarding rules and procedures.
• Determines needs for supplies and materials; places routine orders.
• Arranges travel, equipment maintenance, and other services as required.
• Trains and guides clerical subordinates and evaluates their work.

Job description

Hawaii State Department of Education invites applications for Office Assistant II and Office Assistant III positions. The roles involve document creation, processing forms, filing, and providing information on policies and procedures within a school district setting.

Applicants should have basic clerical experience and knowledge of office practices. The positions require strong organizational skills and potential supervisory aptitude for higher responsibility roles.