Senior Administrative Assistant, Undergraduate Education

Penn State University; Northern (KY); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University seeks an Administrative Assistant – Senior Support to provide high level staff assistance in the Office of Undergraduate Education. The role demands a fast-paced, proactive individual who handles calendars, meetings, travel, and communications with discretion.

Responsibilities include preparing agendas, coordinating logistics for events, compiling materials, and supporting data entry and reporting.

Qualifications

• Associate degree or higher with 4+ years of relevant experience.
• Experience coordinating complex calendars, events, and travel.
• Strong data entry and document preparation skills.

Responsibilities

• Maintain multiple calendars and schedule high level meetings.
• Process financial documents for day to day operations and events.
• Arrange travel, reimbursements, and meeting materials.
• Greet students, faculty, visitors; manage communications and inquiries.
• Prepare emails, memos, and reports; create agenda and materials.

Skills

Calendar management

Travel arrangements

Data entry

Phone & email handling

Education

Associate Degree

Tools

SIMBA

SAP CONCUR

Job description

Penn State University seeks an Administrative Assistant – Senior Support to provide high level staff assistance in the Office of Undergraduate Education. The role demands a fast-paced, proactive individual who handles calendars, meetings, travel, and communications with discretion.

Responsibilities include preparing agendas, coordinating logistics for events, compiling materials, and supporting data entry and reporting.