Administrative Assistant, Equity & Office Operations

Penn State; Pennsylvania; Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Tuition discount

Job summary

The Pennsylvania State University seeks an Administrative Assistant for the Associate Dean of Access, Equity, and Inclusion. This role provides high‑level administrative and financial support, manages calendars, travel, budgets, and confidential records, and collaborates across offices to advance equity initiatives for faculty, staff, and students.

Ideal candidates will handle sensitive matters with discretion, support OESE staff, and coordinate events and governance activities, while

Qualifications

• Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted.
• Experience managing complex calendars and budgets.
• Strong verbal and written communication skills.

Responsibilities

• Manage calendars and task lists for the Associate Dean.
• Oversee office operations and communications, ensure deadlines are met.
• Support financial transactions, budget planning and reconciliations.
• Provide HR support including Workday transactions and onboarding/offboarding.
• Coordinate committee meetings and prepare materials.
• Coordinate events and programs for faculty, staff, and students.

Skills

Calendar management

Financial transactions

Verbal communication

Written communication

Interpersonal skills

Project management

Confidentiality

Detail orientation

Independent work

Education

Associate Degree

Tools

Workday

Google Docs

Microsoft 365

Job description

The Pennsylvania State University seeks an Administrative Assistant for the Associate Dean of Access, Equity, and Inclusion. This role provides high‑level administrative and financial support, manages calendars, travel, budgets, and confidential records, and collaborates across offices to advance equity initiatives for faculty, staff, and students.

Ideal candidates will handle sensitive matters with discretion, support OESE staff, and coordinate events and governance activities, while