Administrative & Onboarding Coordinator

Penn State University; University Park (TX); On-site; USD 37,000 - 54,000; Full time

Benefits offered by this job

75% tuition discount

Benefits package

Job summary

Penn State University in University Park, PA, seeks an Administrative Support Assistant (Support) to deliver advanced administrative and operational support for part-time personnel functions. The role coordinates hiring, onboarding, timekeeping, and separations, and acts as the department initiator in a centralized financial model.

You will support faculty and leadership, ensure accuracy and compliance, administer programs and reimbursements, manage property and package distribution, and assist

Qualifications

• GED or HS diploma required; no prior experience required.
• Attention to detail and compliance are essential for accuracy and smooth operations.

Responsibilities

• Independently plan, organize, and coordinate administrative processes related to hiring part-time and student employees, including onboarding and separations.
• Act as unit timekeeper and monitor payroll-related data for accuracy; coordinate resolution with faculty and central offices.
• Administer undergraduate research and training programs, including onboarding, stipend coordination, documentation, and compliance tracking.
• Serve as the administrative contact for department property inventory, facilities, and package distribution for tracking and problem resolution.
• Interpret and apply university policies; advise faculty and students on procedures and escalated issues.
• Initiate and pay/reconcile monthly bills and departmental purchases; manage expenses for labs and weather center upgrades.
• Manage and post to department social media accounts.
• Assist with supporting and coordinating department events as needed.

Skills

Hiring coordination

Onboarding

Timekeeping

Payroll accuracy

Education

GED/HS diploma

Job description

Penn State University in University Park, PA, seeks an Administrative Support Assistant (Support) to deliver advanced administrative and operational support for part-time personnel functions. The role coordinates hiring, onboarding, timekeeping, and separations, and acts as the department initiator in a centralized financial model.

You will support faculty and leadership, ensure accuracy and compliance, administer programs and reimbursements, manage property and package distribution, and assist