Senior Administrative Assistant — CCU Fundraising Support

Penn State University; University Park (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University in University Park seeks an Administrative Assistant - Senior Support to support the Office of the Associate Vice President for Colleges, Campuses, and Units. The role partners with AVPs and supports fundraising management for campuses, colleges, and units.

Responsibilities include managing calendars, processing financial transactions, coordinating meetings and events, preparing reports, and maintaining files and databases.

Qualifications

• Experience in handling and protecting strictly confidential information.
• Experience in expense reporting and familiarity with Penn State systems is preferred.
• Exemplary interpersonal and communication skills.
• The ability to create and maintain an inclusive and respectful environment for all students and colleagues.
• Proficiency in Office 365 applications (i.e. Teams, SharePoint, Outlook, Word, Excel, PowerPoint).
• A proven ability to self-motivate and work both independently and as part of a team.
• A commitment to professional development, learning, and being mentored.

Responsibilities

• Plan, organize, and support daily office activities and administrative processes.
• Articulate Penn State’s needs, ambitions, and values through communications.
• Provide administrative support including budgets, financial transactions, scheduling, and travel arrangements.
• Coordinate meeting and event planning and logistics.
• Greet and direct visitors; compose and distribute communications.
• Collect, organize, and analyze information to prepare reports and proposals.
• Create and maintain files, spreadsheets, and databases.
• Maintain office supplies and facilities needs.
• Resolve inquiries and ensure compliance with policies.

Skills

Confidential information handling

Expense reporting

Interpersonal communication

Inclusive environment

Office 365 proficiency

Independent work

Professional development

Education

Associate Degree

Tools

Office 365

Job description

Penn State University in University Park seeks an Administrative Assistant - Senior Support to support the Office of the Associate Vice President for Colleges, Campuses, and Units. The role partners with AVPs and supports fundraising management for campuses, colleges, and units.

Responsibilities include managing calendars, processing financial transactions, coordinating meetings and events, preparing reports, and maintaining files and databases.