Administrative Assistant Supervisor - Student Programs & Events

Penn State University; Pennsylvania; On-site; USD 49,000 - 71,000; Full time

Benefits offered by this job

Tuition discount

Benefits package

Medical/dental/vision

Job summary

Penn State University is seeking an Administrative Assistant - Supervisor within the Smeal College of Business to support the Undergraduate Education unit. You will oversee front desk operations, greet visitors, and assist students, faculty, and staff, coordinating programs and events in a fast-paced academic setting.

The role requires strong organizational and communication skills, plus prior supervisory experience.

Qualifications

• Associate degree or higher; 4+ years of relevant experience in an administrative role.
• Excellent written and verbal communication skills.
• Demonstrated supervisory or team leadership experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Demonstrated ability to handle confidential information with discretion.
• Strong customer service orientation.

Responsibilities

• Plan, organize, and coordinate daily office activities and administrative processes.
• Provide front-facing support by greeting visitors and assisting students, faculty, staff, and external stakeholders.
• Supervise four front desk staff; manage schedules and provide guidance and feedback.
• Plan and coordinate events; reserve spaces and develop timelines and itineraries.
• Manage complex scheduling and travel logistics; prepare materials for meetings.

Skills

Organization

Time management

Multitasking

Communication (written)

Communication (verbal)

Supervisory

Customer service

Education

Associate degree or higher

Tools

Microsoft Office Suite

Job description

Penn State University is seeking an Administrative Assistant - Supervisor within the Smeal College of Business to support the Undergraduate Education unit. You will oversee front desk operations, greet visitors, and assist students, faculty, and staff, coordinating programs and events in a fast-paced academic setting.

The role requires strong organizational and communication skills, plus prior supervisory experience.