Administrative Support & Office Coordinator

Penn State University; Pennsylvania; On-site; USD 40,608 - 58,836; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University in Pennsylvania is seeking an Administrative Support Assistant for the Central Office to serve as the first point of contact in person and by phone, manage confidential information, and coordinate unit needs across the Commonwealth.

The role requires greeting customers, screening calls, scheduling calendars, processing travel and reimbursements, maintaining files and data, and preparing reports and correspondence.

Qualifications

• High school diploma or GED required.
• 2+ years of relevant experience in an administrative role.
• Strong communication and organizational skills.
• Ability to handle confidential information with discretion.
• Experience with data entry and basic budgeting helpful.

Responsibilities

• Greet customers, provide information, and refer them as appropriate.
• Screen and process routine telephone communications, mail, and requests.
• Schedule and maintain a calendar of appointments and meetings.
• Monitor and maintain budget, process financial transactions, track expenditures.
• Coordinate travel arrangements, make reservations, and process reimbursements.
• Maintain files and databases; assemble and format data for simple reports.
• Prepare documents, meeting materials, and correspondence.
• Update and make routine changes to web pages.
• Record and distribute meeting minutes; maintain inventory and order supplies.

Skills

Customer greeting

Phone screening

Calendar management

Travel arrangements

Budget handling

Document preparation

Data entry

Education

High School Diploma or GED

Job description

Penn State University in Pennsylvania is seeking an Administrative Support Assistant for the Central Office to serve as the first point of contact in person and by phone, manage confidential information, and coordinate unit needs across the Commonwealth.

The role requires greeting customers, screening calls, scheduling calendars, processing travel and reimbursements, maintaining files and data, and preparing reports and correspondence.