Senior Administrative Assistant & Records Coordinator

Hawaii State Department of Education; Honolulu (HI); On-site; USD 33,000 - 40,000; Full time

Job summary

Hawaii State Department of Education seeks an Office Assistant III to perform a wide range of clerical tasks and document management. The role involves creating, editing, printing, storing and deleting documents using word processing and other software, preparing forms, reviewing for accuracy, and maintaining filing systems.

The position requires strong English language skills, attention to detail, and the ability to handle routine correspondence and inquiries.

Qualifications

• Experience in performing a variety of clerical tasks and knowledge of office practices and procedures.
• Ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.
• Proficiency with word processing and standard office software.
• Familiarity with filing systems and document control processes.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using word processing and other software.
• Prepares, reviews and processes forms, records, reports and other documents for accuracy and conformance to requirements.
• Checks records and forms for completeness and accuracy and processes documents per policies.
• Searches files to extract, compile and summarize information and prepare reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints involving rules and procedures.
• Determines the need for routine orders for supplies and materials.
• Makes arrangements for travel, equipment maintenance and telephone service.
• Provides training and guidance to clerical subordinates.

Skills

Word processing

clerical tasks

Document management

Tools

Office software

Filing systems

Job description

Hawaii State Department of Education seeks an Office Assistant III to perform a wide range of clerical tasks and document management. The role involves creating, editing, printing, storing and deleting documents using word processing and other software, preparing forms, reviewing for accuracy, and maintaining filing systems.

The position requires strong English language skills, attention to detail, and the ability to handle routine correspondence and inquiries.