Administrative Assistant & Records Coordinator

Hawaii State Department of Education; Honolulu (HI); On-site; USD 35,000 - 36,000; Full time

Job summary

Hawaii State Department of Education is seeking Office Assistant II/III in Honolulu to handle document creation, filing, and basic clerical tasks. The position emphasizes accuracy, organization, and customer service in a fast-paced office setting.

The role involves processing forms, maintaining records, and providing guidance to junior staff. Applicants should have basic English and arithmetic skills, with strong attention to detail and reliable workflow management.

Qualifications

• Basic knowledge of English grammar, spelling, and arithmetic.
• Ability to read and understand instructions and write simply and directly.
• Familiarity with clerical procedures and office equipment.

Responsibilities

• Create, edit, print, store, retrieve and delete documents using computer software.
• Process forms, records, reports and applications for accuracy and conformity.
• Check records for completeness and accuracy; ensure compliance with procedures.
• Search and summarize information from files for reports.
• Draft routine correspondence and acknowledgement letters.
• Maintain paper and electronic filing systems.

Skills

English proficiency

Clerical skills

Keyboarding

Communication

Education

High school diploma or equivalent

Clerical/office procedures coursework or cert

Tools

Word processing software

Office equipment

Job description

Hawaii State Department of Education is seeking Office Assistant II/III in Honolulu to handle document creation, filing, and basic clerical tasks. The position emphasizes accuracy, organization, and customer service in a fast-paced office setting.

The role involves processing forms, maintaining records, and providing guidance to junior staff. Applicants should have basic English and arithmetic skills, with strong attention to detail and reliable workflow management.