Office Assistant III - Admin & Records Specialist

Hawaiʻi State Department of Education; Ewa Beach (HI); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

Civil service benefits

Health insurance

Job summary

Hawaii State Department of Education is seeking Office Assistant III to support site operations at Ewa Beach. The role involves creating and managing documents, processing forms, and maintaining filing systems while answering inquiries and ensuring compliance with district procedures.

Responsibilities include data entry, basic travel arrangements, and guidance to clerical staff. This is a civil service position with regular pay periods and standard benefits.

Qualifications

• High school diploma or equivalent required.
• Progressively responsible clerical experience preferred.
• Typing speed 40 net wpm or better may be required for some positions.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing software.
• Prepares, reviews and processes forms, records, and reports for accuracy and conformance to requirements.
• Checks records and forms for completeness and accuracy and processes documents per policy.
• Searches through files and summarizes information for periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Maintains paper and electronic filing systems; revises filing as needed.
• Provides general information and resolves inquiries regarding rules and procedures.
• Determines need for routine orders for supplies and materials.

Skills

Clerical Tasks

Document Handling

Typing 40 wpm

Education

High School Diploma

Tools

Word Processing

Job description

Hawaii State Department of Education is seeking Office Assistant III to support site operations at Ewa Beach. The role involves creating and managing documents, processing forms, and maintaining filing systems while answering inquiries and ensuring compliance with district procedures.

Responsibilities include data entry, basic travel arrangements, and guidance to clerical staff. This is a civil service position with regular pay periods and standard benefits.