Senior Office Assistant & Records Specialist

Hawaii Public Schools; Kapolei (HI); Hybrid; USD 33,000 - 40,000; Full time

Job summary

Hawaii Public Schools seeks an Office Assistant III at Kapolei to handle documents, forms, and daily clerical work in a fast-paced office. You will manage filing, correspondence and records while ensuring accuracy and adherence to procedures.

Strong communication and organizational skills are essential to support school operations. The role requires basic clerical experience, English proficiency, and the ability to use standard office software.

Qualifications

• Knowledge of English grammar, spelling, and arithmetic; ability to read and understand instructions; write simply and directly and compare words and numbers quickly and accurately.
• Clerical tasks and office procedures knowledge; ability to operate various kinds of office equipment and technologies.
• Supervisory aptitude is required for positions with supervisory responsibility; demonstrated leadership potential.

Responsibilities

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy and conformance to requirements.
• Checks records and forms for completeness and accuracy; evaluates information for conformance and processes documents accordingly.
• Searches through files, extracts, compiles and summarizes information for reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints regarding rules and policies.
• Determines the need for and/or makes routine orders for supplies and materials.
• Makes travel, equipment maintenance and telephone service arrangements.
• Provides training and guidance to clerical subordinates.

Skills

English grammar

Clerical tasks

Office equipment

Supervisory aptitude

Word processing

Document management

Education

High school diploma

Tools

Word processing software

Office equipment

Job description

Hawaii Public Schools seeks an Office Assistant III at Kapolei to handle documents, forms, and daily clerical work in a fast-paced office. You will manage filing, correspondence and records while ensuring accuracy and adherence to procedures.

Strong communication and organizational skills are essential to support school operations. The role requires basic clerical experience, English proficiency, and the ability to use standard office software.